Import Documentation Executive

Job Description

1. Experience in Import Shipments and Import Courier Shipments
2. Receipt of original Shipping documents from planners/suppliers and Mail room
3. To check shipping Documents and forward to respective CHAs for processing
4. Checking and confirmation on draft BL received from suppliers
5. Follow-up with CHA for ETA
6. Follow-up with freight forwarder for quotation/ETA and shipping documents in case of Ex-work shipments
7. Follow up with planners and forwarders in case of any discrepancy in shipping documents
8. To check custom check list and give approval for BOE filling.
9. To check duty payment request and forward to finance for payment
10. Follow up with finance for duty payment
11. Follow-up with CHA for consignment clearance from port to CFS.
12. In case of custom query co-ordinate with CHA for timely closer and necessary documentation.
13. Co-ordinate with CHA for MRP Labelling in case of MRP products
14. Insurance procedure in case of damaged material received at port.
15. Co-ordinate with transporter and CHA for material clearance from CFS to respective receiving locations.
16. Close follow-up with transporter for timely delivery.
17. Circulating complete DSR report to planner on daily basis
18. Circulation of Dashboard on daily basis
19. Container detention and other additional charges approval from management
20. Custom refund and other custom process
21. Coordinate with respective planners and plant/warehouse for pending container delivery dates & movement
22. Any other work related to import assign by team
23. Saprion details
24. Vendor Details
25. Supplier Visibility
26. Download COA
27. MBR & Other reports
28. Misc report - FCL/LCL, DHL Supplier
29. Courier Shipments (Extra Efforts)
30. OI Shipments
31. Detention and Late fees report - Weekly
32. Uploading Set of Import documents and filling details of each shipments on IMEA portal
33. Vehicle planning and sharing Eway bill request
34. Sharing details of Ready for delivery sheet with all respective WH and planners
35. Co-ordinate with CHA for MRP Labelling in case of MRP products
36. To check and share DO authority letter and Annexure declaration duly signed and stamped to CHA

Reporting and Analysis:

• Generate regular reports on import performance metrics, including key performance indicators (KPIs) like on-time delivery, customs clearance times, and cost analysis.
• Analyze import data to identify cost-saving opportunities and implement strategies to optimize import logistics.

Stakeholder Management:

• Collaborate with internal departments (e.g., procurement, sales, warehouse) to ensure smooth coordination of import activities.
• Build and maintain strong relationships with external partners including freight forwarders, customs brokers, and international suppliers.

Required Skills and Qualifications:

• In-depth knowledge of: International trade regulations, customs procedures, import documentation, incoterms
• Strong experience in: Import operations management, logistics coordination, and supply chain management
• Proven leadership skills: Ability to lead and motivate a team, delegate tasks effectively
• Excellent communication and interpersonal skills: Ability to interact effectively with internal and external stakeholders
• Analytical and problem-solving skills: Ability to identify and resolve complex issues related to import operations
• Proficiency in import management systems and software

Skills

Import End to End Process ManagamentImport MIS supportTeam HandlingImport Documentation Managament SAP Excel