Import And Export Executive

Role & responsibilities

Job Description DGFT & Export Documentation Executive

Job Title

DGFT & Export Documentation Executive

Job Summary

We are looking for a detail-oriented DGFT & Export Documentation Executive who has hands-on experience in using the DGFT Portal and managing import/export-related documentation. The candidate will be responsible for handling DGFT applications, maintaining export documentation, coordinating with internal teams, and ensuring timely submission of required documents and compliance requirements.

Key Responsibilities

• Handle day-to-day activities on the DGFT Portal.
• Prepare and submit applications, requests, and other documents through the DGFT Portal.
• Manage IEC-related activities, including amendments and updates.
• Handle documentation related to Advance Authorization, EPCG, RoDTEP, Export Promotion Schemes, and other DGFT-related matters.
• Prepare and maintain export/import documentation and records.
• Coordinate with CHA, freight forwarders, banks, customs agents, and government authorities as required.
• Prepare and verify documents such as invoices, packing lists, shipping bills, bills of lading/airway bills, certificates, and other export-related documents.
• Maintain proper records of DGFT applications, approvals, licenses, authorizations, and supporting documents.
• Track application status and ensure timely completion of pending DGFT-related activities.
• Assist in resolving documentation discrepancies and DGFT-related queries.
• Coordinate with the accounts/finance team regarding export documentation and banking requirements.
• Ensure accuracy and completeness of all documentation before submission.
• Maintain proper filing and records for audit and compliance purposes.
• Stay updated with changes in DGFT rules, procedures, notifications, and export documentation requirements.

Required Qualifications

• Graduate in Commerce, Business Administration, International Trade, or a related field.
• 1–4 years of experience in DGFT, export documentation, import-export operations, or international trade documentation.
• Practical knowledge of the DGFT Portal is preferred.
• Good knowledge of MS Office, particularly Excel and Word.
• Good written and verbal communication skills.

Required Skills

• Hands-on knowledge of DGFT Portal
• Export/Import documentation
• IEC-related processes
• Knowledge of shipping documentation
• Documentation checking and verification
• Coordination with CHA/customs/freight forwarders
• Strong attention to detail
• Good follow-up and coordination skills
• Record keeping and filing
• Knowledge of government portals and compliance procedures

Preferred Experience

Candidates with practical experience in DGFT Portal operations, IEC management, export documentation, Advance Authorization, EPCG, RoDTEP, and coordination with CHA/customs/banks will be preferred.

Key Competencies

• Accuracy and attention to detail
• Documentation management
• Time management
• Follow-up skills
• Compliance awareness
• Communication and coordination
• Problem-solving ability

Preferred candidate profile