Immediate Opening For Executive Assistant To the Chancellor.

Executive Assistant to the Chancellor

Position: Executive Assistant to the Chancellor
Organization: Brainware University
Location: Kolkata, West Bengal
Employment Type: Full-Time
Experience: 2-3 years of relevant experience
Joining: Immediate
Gender: Male / Female (Female candidates will be preferred)

About the Position

Brainware University is seeking a dynamic, highly organized, responsible, research-oriented, and professionally presentable Executive Assistant to the Chancellor.

The selected candidate will be responsible for providing comprehensive executive, administrative, communication, research, and digital support to the Chancellor. The role involves managing day-to-day activities, official correspondence, email communications, meetings, scheduling, confidential information, reports, research assignments, social media, LinkedIn, digital promotions, and official visits.

The candidate will also support the professional visibility and personal branding of the Chancellor, promote the Chancellors activities, and contribute to the digital presence and institutional promotion of Brainware University.

This position requires a candidate with excellent communication skills, maturity, discretion, initiative, strong interpersonal abilities, digital awareness, research aptitude, and a high level of professionalism.

Educational Qualification

• Masters degree in any discipline from a recognized university.
• Candidates with an English-medium academic background throughout their academic career will be preferred.
• Additional qualifications or certifications in Management, Communication, Digital Marketing, Social Media Management, Research, or related fields will be an advantage.

Experience

• Minimum 23 years of relevant professional experience in Executive Assistance, Personal Assistance, Administration, Office Management, Data Management, Research Support, Corporate Communication, or a related role.
• Prior experience working with senior management, academic leadership, executives, institutional heads, or dignitaries will be preferred.
• Experience in social media management, LinkedIn management, digital branding, SEO, content management, or digital marketing will be an added advantage.
• Candidates available for immediate joining will be preferred.

Key Competencies & Skills

• Excellent organizational, coordination, and time-management skills.
• Strong proficiency in MS Office, Google Workspace, email management, internet-based applications, and digital tools.
• Excellent documentation, data-management, and report-preparation skills.
• Ability to handle confidential and sensitive information with complete discretion.
• Excellent written and verbal communication skills in English and Bengali.
• Strong professional drafting and correspondence skills.
• Good understanding of social media platforms, LinkedIn, digital communication, SEO, and digital marketing.
• Basic knowledge of AI tools and their practical applications.
• Strong research, analytical, and information-gathering abilities.
• Ability to study different matters, conduct research, and present accurate, concise, and structured findings.
• Strong interpersonal and relationship-management skills.
• Ability to multitask, prioritize responsibilities, and work effectively under pressure.
• Proactive approach with excellent follow-up skills.

Key Responsibilities

1. Executive & Day-to-Day Support

• Handle the day-to-day activities and official requirements of the Chancellor.
• Provide comprehensive executive and administrative assistance.
• Manage the Chancellor’s schedule, appointments, engagements, and priorities.
• Coordinate with concerned departments, officials, and external contacts as required.
• Maintain proper records of important tasks, communications, meetings, and follow-ups.
• Ensure timely execution and follow-up of tasks assigned by the Chancellor.

2. Email & Correspondence Management

• Monitor and manage the Chancellor’s official email communications.
• Review incoming emails, identify important and priority matters, and bring them to the Chancellor’s attention.
• Draft and send appropriate replies and correspondence as instructed or authorized.
• Prepare official letters, reports, presentations, briefs, notes, and other documents.
• Maintain confidentiality and professionalism in all official communications.

3. Meeting & Calendar Management

• Schedule and fix meetings with the Chancellor based on priorities and availability.
• Maintain and update the Chancellor’s calendar and appointment schedule.
• Coordinate with internal and external stakeholders regarding meetings and appointments.
• Ensure timely communication of meeting schedules and requirements.
• Maintain meeting records and follow up on action points, wherever required.

4. Social Media & LinkedIn Management

• Manage and regularly update the Chancellor’s social media accounts.
• Manage and develop the Chancellor’s LinkedIn profile and professional presence.
• Create, coordinate, and publish appropriate content related to the Chancellor’s activities, achievements, engagements, and initiatives.
• Promote the Chancellor’s professional and creative activities, through suitable digital platforms.
• Coordinate with photography, videography, design, and content teams for digital content creation.
• Monitor online engagement and maintain a professional and positive digital presence.

5. Promotion & Personal Branding of the Chancellor

• Support the professional visibility, public presence, and personal branding of the Chancellor.
• Promote the Chancellor’s professional activities, achievements, initiatives, events, academic engagements, creative activities, and institutional contributions.
• Develop and coordinate suitable digital content for promoting the Chancellor’s activities.
• Identify appropriate opportunities for enhancing the Chancellor’s professional visibility through social media and other digital platforms.
• Ensure that all promotional content is accurate, appropriate, professional, and aligned with the Chancellor’s image.

6. Promotion of Brainware University

• Support the digital promotion and visibility of Brainware University.
• Promote the University’s academic activities, achievements, events, research initiatives, institutional developments, and other important accomplishments.
• Coordinate with relevant departments to collect and organize content for promotional activities.
• Assist with SEO, digital marketing, social media campaigns, online branding, and content promotion, as required.
• Support initiatives aimed at strengthening the University’s digital presence and reputation.

7. Research & Report Preparation

• Conduct research and gather information on matters assigned by the Chancellor.
• Study relevant topics and prepare summaries, reports, presentations, briefing notes, and background documents.
• Collect, organize, analyze, and present information in a clear and structured manner.
• Assist the Chancellor by providing relevant information required for meetings, discussions, presentations, and strategic decisions.
• Maintain proper records of research, reports, and information gathered for assigned matters.

8. Official Visits & Travel

• Accompany the Chancellor during official visits, meetings, events, programs, and institutional engagements, whenever required.
• Coordinate arrangements related to official visits and external engagements.
• Ensure that required schedules, documents, presentations, and information are available during official visits.
• Provide administrative and communication support during official travel and external engagements.
• Maintain appropriate professional conduct while representing or accompanying the Chancellor.

9. Confidentiality & Professional Conduct

• Maintain strict confidentiality of all official, personal, administrative, and sensitive information.
• Exercise complete discretion while handling the Chancellor’s correspondence, schedule, meetings, documents, and activities.
• Maintain a high level of integrity, professionalism, responsibility, and trustworthiness.
• Ensure that confidential information is not disclosed or shared without proper authorization.

Personal & Professional Attributes

The ideal candidate should:

• Be smart, confident, proactive, responsible, and highly organized.
• Have excellent interpersonal and relationship-management skills.
• Demonstrate maturity and professionalism while interacting with senior leadership, faculty members, officials, external stakeholders, and dignitaries.
• Be adaptable and capable of handling multiple responsibilities simultaneously.
• Be willing to take initiative and work independently when required.
• Be flexible with working schedules depending on the Chancellor’s official engagements.
• Be willing to travel with the Chancellor for official purposes, whenever required.
• Have a good dressing sense and a polished, professional appearance.
• Be well-presented, confident, courteous, and presentable while accompanying or representing the Chancellor.
• Maintain appropriate professional etiquette and conduct during meetings, events, official visits, and public interactions.
• Possess a positive attitude, strong work ethic, and high sense of responsibility.
• Demonstrate discretion and sound judgment when dealing with confidential or sensitive matters.

Overall Candidate Profile

The ideal candidate will be a professionally presented, articulate, digitally proficient, research-oriented, and highly dependable individual capable of working closely with the Chancellor and managing a wide range of executive responsibilities.

The candidate should be able to effectively balance executive assistance, administrative coordination, communication, research, scheduling, email management, social media, LinkedIn management, digital promotion, personal branding, institutional promotion, and official travel.

The role requires an individual who understands the importance of confidentiality, professional conduct, personal presentation, institutional reputation, effective communication, and attention to detail.

The selected candidate should be capable of representing the Chancellor and Brainware University with professionalism, confidence, courtesy, and discretion.

Compensation & Career Growth

• Salary will be fixed as per University norms, considering the candidate’s qualifications, experience, skills, and overall suitability for the position.
• Opportunity to work closely with senior leadership and gain exposure to academic, administrative, research, institutional, and strategic activities.
• Opportunities for professional development, learning, and career advancement within the University.

Joining

Immediate joining will be preferred.

How to Apply

Interested and eligible candidates are requested to share their updated CV along with a short self-introduction video.

Email: [email removed]
WhatsApp: [phone removed]

The self-introduction video should briefly highlight the candidate’s educational background, professional experience, key skills, communication ability, and suitability for the position.