Human Resources Executive
Infocareer Private Limited · Chennai · onsite · Posted 1d ago
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About this role
Location : Chennai (DLF Porur)
Years of Experience : 3-5 Years
Notice period : Immediate joiners Only
Work mode : WFO
Job Summary We are looking for an experienced and well-organised HR & Admin Executive to manage day-to-day HR operations, employee lifecycle activities, payroll processing, statutory compliance, end-to-end recruitment, and office administration. The ideal candidate should have strong hands-on experience in HR operations and administration, along with a good understanding of recruitment processes, excellent communication and coordination skills, and the ability to maintain accurate HR documentation and ensure smooth office operations. Key Responsibilities
1. HR Operations
● Manage day-to-day HR operations and employee lifecycle activities.
● Handle employee onboarding documentation, induction, confirmation, transfers, and exit formalities.
● Maintain employee records, personnel files, HRMS data, and HR documentation.
● Monitor employee attendance, leave, permissions, late arrivals, and attendance regularisation.
● Manage monthly payroll processing, including attendance, leave, loss of pay (LOP), incentives, deductions, and other salary components.
● Ensure timely and accurate salary processing.
● Prepare and maintain HR MIS reports, employee trackers, and other HR-related reports.
● Address employee queries related to HR policies, attendance, leave, salary, benefits, and other HR matters.
● Prepare HR letters, including appointment, confirmation, increment, experience, and relieving letters.
● Support employee engagement activities and internal HR initiatives.
● Maintain the confidentiality of employee information and records.
2. Payroll & Statutory Compliance
● Handle monthly payroll processing and ensure accurate and timely salary disbursement.
● Maintain payroll records and verify attendance, leave, deductions, and other salary-related inputs.
● Manage statutory compliance requirements related to PF, ESI, Professional Tax, TDS, and other applicable regulations.
● Ensure accurate maintenance of employee and payroll-related records.
● Support statutory compliance documentation, audits, and related reporting.
● Coordinate with external consultants and vendors for compliance-related activities, when required.
3. Recruitment & HR Processes
● Manage the end-to-end recruitment process, including job postings, sourcing, screening, interview scheduling, candidate coordination, and follow-ups.
● Coordinate with hiring managers to understand manpower requirements and recruitment priorities.
● Conduct initial candidate screening and coordinate interview feedback.
● Manage offer rollouts, salary negotiations, and candidate follow-ups.
● Coordinate joining formalities and ensure a smooth onboarding experience for new employees. ● Support the implementation and maintenance of HR policies and procedures.
● Communicate company policies and HR processes to employees.
● Maintain employee handbooks, HR forms, and process documentation.
● Support performance appraisals, employee confirmation, and other HR initiatives.
● Assist in resolving employee-related operational issues.
4. Office Administration & Facilities Management
● Coordinate office cleaning, housekeeping, and maintenance activities to ensure a clean and organised workplace.
● Follow up on repairs, facility-related issues, and general office maintenance.
● Coordinate with vendors and service providers and maintain vendor records.
● Monitor stationery, office supplies, and other essential items to ensure availability when needed. ● Coordinate employee transportation and official travel requirements.
● Arrange travel bookings and maintain travel-related documentation, when required.
● Arrange meeting rooms and ensure the availability of necessary facilities.
● Coordinate internal meetings, employee gatherings, and office activities.
● Manage office rent, utility bills, and other administrative payments.
● Maintain administrative files, receipts, agreements, invoices, and company records.
● Organise and maintain documents for easy access and future reference.
● Visit shops, vendors, banks, and other locations to purchase office supplies or complete official administrative tasks.
● Handle courier pickups, document deliveries, and other office-related errands, when required.
● Arrange food, decorations, venues, supplies, gifts, and other requirements for company events and celebrations.
● Ensure the smooth functioning of day-to-day office administration.
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