Human Resources Executive - HR Ops & Admin

Job Summary

The HR Executive - HR Operations & Administration is responsible for managing employee onboarding, HR database administration, attendance management, statutory compliance support, payroll input verification, procurement coordination, vendor management, and office administration. The role ensures timely HR operations, statutory compliance, and efficient administrative support while maintaining high standards of accuracy and service.

Responsibilities

• Onboarding & Employee Database Management Coordinate end-to-end onboarding activities for new employees. Create and maintain employee master records in SAP/HRMS. Update employee information in statutory portals such as PF and ESI. Maintain complete and accurate employee personnel files. Coordinate employee induction and joining formalities.
• HR Documentation & Employee Records Collect and verify all joining documents. Prepare appointment letters, ID card requests, employee files, and HR records. Coordinate with vendors for employee ID card printing and issuance. Ensure proper maintenance of confidential employee documentation.
• Time Office & Attendance Management Monitor daily attendance and regularize attendance records. Prepare and circulate daily attendance reports to management. Coordinate attendance corrections with department heads. Maintain leave records and employee attendance data in HRMS/SAP.
• Payroll & Statutory Compliance Support Verify monthly leave balances and overtime records before payroll processing. Support monthly payroll inputs with accurate attendance data. Coordinate statutory compliance activities related to PF, ESI, Labour Welfare Fund, and other HR compliances. Obtain necessary approvals for statutory reports and documentation.
• Procurement & Vendor Coordination Raise Purchase Requisitions (PR) and Purchase Orders (PO) in SAP for administrative requirements. Coordinate with vendors for office supplies, housekeeping materials, courier services, and facility requirements. Monitor vendor performance and ensure timely service delivery.
• Administration & Facility Management Ensure availability of office stationery, housekeeping materials, pantry supplies, and other administrative items. Verify and process administrative bills including courier, housekeeping, tea, water, and office maintenance. Coordinate office maintenance activities and ensure workplace cleanliness and safety standards.
• HR MIS & Process Compliance Prepare daily, weekly, and monthly HR MIS reports. Maintain accurate HR databases and employee records. Ensure compliance with HR policies, SOPs, and statutory requirements. Participate in HR audits and support continuous process improvements.

Key Performance Indicators

• 100% accuracy in employee master data maintained in SAP/HRMS.
• New employee onboarding completed within defined timelines.
• Daily attendance reports submitted on time.
• Zero payroll errors due to attendance, leave, or overtime discrepancies.
• 100% statutory compliance within prescribed timelines.
• Timely creation of Purchase Orders without errors.
• Availability of office supplies without stock shortages.
• Accurate verification of administrative bills and vendor payments.
• High standards of office housekeeping and facility maintenance.
• Timely submission of HR MIS and management reports.

Qualifications

• MBA / MSW / PGDM (HR)
• BBA / B.Com with HR specialization may also be considered
• SAP knowledge will be an added advantage

Skills

• Knowledge of HR Operations and Administration.
• Experience with SAP/HRMS and MS Office (Excel, Word, PowerPoint).
• Understanding of PF, ESI, payroll support, and labor law compliance.
• Strong documentation and record management skills.
• Vendor coordination and procurement knowledge.
• Good communication and interpersonal skills.
• High attention to detail and organizational skills.
• Ability to handle multiple priorities and meet deadlines

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.