Human Resources Administrator

Company Description Universal Business Machines is a distributor of audio and video products, serving a diverse range of commercial and consumer clients. The company focuses on providing reliable, high-quality technology solutions that support professional and entertainment needs. Team members work in a dynamic environment that integrates logistics, customer service, and product expertise. Universal Business Machines values operational efficiency, strong vendor relationships, and responsive support to its customers.

Summary

We are looking for a proactive and detail-oriented HR Executive to manage end-to-end recruitment, employee lifecycle activities, HR administration, statutory compliance, and office administration. The ideal candidate should possess strong organizational, communication, and interpersonal skills, with the ability to handle multiple responsibilities efficiently while ensuring compliance with company policies and applicable labour laws.

Key Responsibilities

Recruitment & Talent Acquisition

• Source, screen, and shortlist candidates through job portals, social media platforms, employee referrals, and other recruitment channels.
• Schedule and coordinate interviews with candidates and hiring managers.
• Maintain candidate databases and recruitment records.
• Coordinate the selection process, issue offer letters, and support onboarding and induction programs.
• Prepare recruitment reports, hiring metrics, and management dashboards.

Employee Lifecycle Management

• Maintain accurate employee records and update the HRIS/database.
• Support employee onboarding, confirmations, transfers, and exit formalities.
• Coordinate employee documentation and ensure timely record maintenance.
• Assist in payroll data collection and related HR documentation.

Employee Engagement & Relations

• Support employee engagement initiatives, welfare activities, and team-building programs.
• Assist in organizing training and development programs.
• Conduct awareness sessions on HR policies, workplace ethics, and code of conduct.

HR Compliance

• Ensure compliance with labour laws and statutory requirements, including PF, ESI, and other applicable regulations.
• Maintain statutory records and documentation.
• Support internal and external HR audits and compliance reporting.

Administration & Office Support

• Manage office administration activities including procurement of office supplies, vendor coordination, and travel arrangements.
• Coordinate with internal departments to ensure smooth day-to-day administrative operations.

send your CV on [HIDDEN TEXT] & [HIDDEN TEXT]