Human Resource Intern

Job DescriptionDesignation : Intern BUHR - People DepartmentDepartment : PeopleReporting To : Business HeadDuty Hours: As per schedule intimated from time to timeDress Code : FormalsQualification: MBA- HR/ Graduation Experience: 0- 2 years of relevant experience
Job Responsibilities:
Recruitment

• To undertake end to end Recruitment of the Unit.
• Manpower budgeting for the Unit (cost & headcount).
• Forecast talent needs for the Unit and put in plans for Unit
• Ensure 95% staffing at the Unit at any given point of time.
• Reviewing and ensuring the hiring process cost is in line to the business need.
• Hiring as per the approved grids so that the revenue targets linked to the hiring can be achieved.
• Continuously monitor, benchmark and design HR processes as per need and suitability of the industry.
• Review & analyze various recruitment dashboards like Staffing Index, Workforce Management, and Recruitment Trackers and so on.

Onboarding

• Planning and conducting a proper orientation and hospital induction program of new employees for the Unit.
• Adherence of new employees checklist for onboarding formalities as per defined protocol.

Operations

• To conduct an organized appraisal programs for the Unit, in order to maintain morale of the staff.
• Ensure timely confirmation review of the employees across the Unit.
• Providing Employer Relations coaching where necessary for the Unit.
• Review of current protocols along with functional heads and enacting new policies on yearly basis or as and when need arises. Also, conduct class room training sessions on policies once a year.
• To follow policies and procedures taking into account employee benefit and welfare with corporate approval.
• Units Grievance and POSH cases handled as per the SOP/Policy.
• To ensure proper discipline and conduct of the employees in the Unit.
• To ensure discipline and punctuality in the staff, in regards to the working times, overtimes and leave.
• To assist and when directed, conduct the disciplinary action, the misconduct, default or irregularity of any employees.
• Ensure NABH standards & protocols are adhered for the Unit under surveillance and accreditation.

Employee Engagement

• Conduct Employee Satisfaction Surveys, consolidate, analyze this data and implement suitable recommendations.
• Promote talent management initiatives in the Unit and assist business functions with strategies that employee engagement and promote recognition and rewards for the Unit.
• Conduct exits interviews, consolidate and analyze this data and implement suitable recommendations.
• To introduce, implement and monitor processes to encourage team spirit and communication between departments
• Drive all initiatives for Great Place to Work certification within the Unit.
• Conduct periodic Skip Meetings to understand the morale and culture of the Unit.
• Facilitate Skip Meetings with Function Heads/COO/Head HR periodically.

Employees Status, Payroll and Salary

• To maintain all the record for the Employee in the Unit working at present and had been working earlier.
• Periodic audits on maintaining the attendance/rota of all the employees in the Unit on day to day basis.
• To ensure that the attendance, leave and overtime is updated in the records through HRIS.
• To ensure the payroll SOP is adhered by the Unit.

Statutory Compliance

• Adherence to statutory norms and guidelines statutes pertaining to HR & General administration for the Unit.
• To assist the administration on legal problems relating to personnel.
• To manage third party staffs compliance for the Unit as per norms.
• To plan the proper shifts management and monitor Compliance by the staff.
• To handle Legal Notices along with Legal Dpt for the Unit.
• To handle various Licenses of the Hospital.
• Drive and manage end-to-end training initiatives for Fire Safety and POSH
  (Prevention of Sexual Harassment), ensuring compliance, awareness, and effective implementation across the organization.

Others

• Make sure Stakeholders management.
• Guide initiatives at the Unit together with the corporate team, contributing to Organizations initiatives.
• Acts as counsel to the key Managers in the Unit to create the right culture and organizational model
• To assist the Administration in different activities, as and when directed from time to time.
• To ensure operational reports are sent Corporate HR as per timelines.

Skill Sets:

• Verbal Ability/Communication Skill (Written & Oral)

• Analytical Skill

• Problem Solving & Decision Making

• Interpersonal Skill

Others:

• Enthusiasm
• Punctuality
• Presence of Mind
• Affinity to team work

General Sign-off
The employee is expected to adhere to all policies and to act as a role model in adherence to policies.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.
I have read, understood and had the opportunity to ask questions regarding this position description. All responsibilities will be executed under the guidance and supervision of the BUHR.


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Employees Signature Date