Human Resource Generalist

Position: HR Generalist
Department: Human Resources
Location: Surat, Gujarat
Industry: Manufacturing / Engineering

Job Summary

We are looking for an HR Generalist to manage and support day-to-day HR operations, employee coordination, recruitment supervision, attendance, documentation, employee relations, and HR administration. The candidate should be comfortable working in a manufacturing environment and coordinating with both white-collar and blue-collar employees.

Key Responsibilities

1. Recruitment & Hiring

• Supervise and monitor recruitment activities handled by the Recruiter.
• Ensure timely closure of open positions and maintain regular follow-up on hiring status.
• Actively handle recruitment for senior, critical, and specialized positions.
• Source and screen candidates for senior-level requirements through Naukri, consultants, referrals, and other channels.
• Conduct initial HR interviews and coordinate technical and management interviews.
• Monitor recruitment MIS, candidate pipeline, interview status, and joining progress.
• Coordinate with department heads to understand manpower requirements and ensure timely hiring.

2. Employee Joining & Onboarding

• Complete joining formalities and ensure collection of required documents.
• Prepare and maintain employee files and records.
• Coordinate employee induction and orientation.
• Ensure employee information is updated accurately in ERP/HRMS.
• Coordinate ID cards, uniforms, safety equipment, and other joining requirements.

3. Attendance & Leave Management

• Monitor daily attendance, late coming, absenteeism, leave, and missed punches.
• Maintain attendance records and coordinate attendance regularization.
• Follow up with employees and department supervisors regarding attendance issues.
• Prepare accurate attendance data for payroll processing.
• Ensure compliance with company attendance and leave policies.

4. Payroll & HR Operations

• Support monthly payroll processing by providing accurate attendance and leave data.
• Coordinate and resolve employee payroll-related queries.
• Maintain employee master data and salary-related records.
• Assist with PF, ESIC, PT, and other statutory HR activities.
• Coordinate with Accounts and external agencies wherever required.

5. Employee Relations

• Handle day-to-day employee queries and concerns.
• Coordinate with department heads and supervisors regarding employee-related matters.
• Support grievance handling and disciplinary processes.
• Communicate company policies, rules, and procedures to employees.
• Maintain records of warnings, notices, disciplinary actions, and other employee-related matters.

6. HR Documentation & Compliance

• Maintain employee records, appointment letters, confirmation letters, agreements, and other HR documents.
• Prepare HR letters, notices, and internal communications.
• Ensure timely completion of HR documentation and statutory requirements.
• Maintain confidentiality of employee and company information.

7. Performance & Employee Lifecycle

• Coordinate probation reviews, employee confirmations, appraisals, and performance-related documentation.
• Assist with employee transfers, promotions, increments, and other HR processes.
• Coordinate resignation, exit formalities, clearance, and Full & Final settlement processes.
• Maintain accurate employee lifecycle records.

8. HR MIS & Reporting

• Prepare daily, weekly, and monthly HR reports.
• Maintain recruitment, attendance, manpower, attrition, and employee-related MIS.
• Monitor HR-related data and provide timely reports to management.
• Ensure accuracy and timely submission of HR reports.

Required Skills

• Strong communication and interpersonal skills.
• Good coordination and follow-up skills.
• Good knowledge of MS Excel and HRMS/ERP systems.
• Basic knowledge of payroll, attendance, PF, ESIC, PT, and labour compliance.
• Ability to handle employee grievances professionally.
• Strong documentation and record-keeping skills.
• Ability to manage multiple HR activities simultaneously.
• Ability to work effectively in a manufacturing/factory environment.
• Good problem-solving and decision-making skills.

Qualification & Experience

• Education: MBA/PGDM in HR, BBA or equivalent.
• Experience: minimum 3 years of relevant HR experience.
• Candidates with experience in manufacturing/engineering industries will be preferred.

Key Competencies

• HR Operations
• Recruitment Supervision
• Senior-Level Recruitment
• Employee Relations
• Attendance & Payroll
• HRMS/ERP
• HR Documentation
• Statutory Compliance
• HR MIS & Reporting
• Performance Management
• Employee Lifecycle Management
• Communication & Coordination
• Conflict Resolution