Human Resource Executive

Company: Bestsellers (Cochin) Private Limited

Experience: 1 - 4 Years
Department: Human Resources
Employment Type: Full-Time

Job Summary

We are looking for a proactive and detail-oriented HR Executive to join our HR team in Kochi. The primary responsibility of this role will be to manage end-to-end recruitment activities, including candidate sourcing, screening, interview coordination, and onboarding for various positions across multiple locations in Kerala.

In addition to recruitment, the candidate will support monthly payroll operations, attendance and leave management, statutory compliance, and general HR administration.

The ideal candidate should have strong communication and coordination skills, practical experience in recruitment, and a basic understanding of payroll and HR operations.

Key Responsibilities

1. Recruitment and Talent Acquisition

• Manage end-to-end recruitment activities for various positions across multiple locations in Kerala.
• Source candidates through Naukri job portals, employee referrals, social media, and other suitable recruitment channels.
• Screen resumes and shortlist candidates based on job requirements, qualifications, experience, and suitability.
• Coordinate interview schedules with candidates, hiring managers, and internal stakeholders.
• Communicate with candidates regarding interview schedules, feedback, selection status, and joining dates.
• Maintain recruitment trackers, candidate databases, and hiring status reports.
• Coordinate with recruitment consultants and external agencies to fulfil manpower requirements.
• Support offer rollouts, salary discussions, candidate follow-ups, and joining confirmations.

2. Employee Onboarding and Documentation

• Coordinate pre-joining formalities, document collection, and verification.
• Complete joining formalities and maintain accurate employee records.
• Prepare and maintain employee documentation, personnel files, and HR databases.
• Coordinate employee induction and ensure a smooth onboarding experience.
• Follow up with selected candidates and hiring managers to ensure timely joining.

3. Payroll and Salary Administration

• Collect, verify, and consolidate attendance, leave, and other payroll inputs for employees across multiple locations.
• Validate payroll data and coordinate with relevant departments to resolve discrepancies before salary processing.
• Assist in preparing salary structures, salary break-ups, payslips, and payroll reports.
• Support bonus and gratuity calculations in accordance with applicable rules and company policies.
• Maintain payroll trackers and employee salary records while ensuring accuracy and confidentiality.

4. Attendance and Leave Management

• Monitor and maintain employee attendance and leave records.
• Follow up with respective locations for the timely submission of attendance data.
• Verify attendance discrepancies, leave adjustments, and payroll-related inputs.
• Prepare attendance summaries and leave reports for monthly payroll processing.

5. Statutory Compliance and HR Operations

• Support employee enrolment and documentation related to Provident Fund (PF) and Employees State Insurance (ESI).
• Assist with ESI contribution calculations, challan preparation, filing, and related documentation.
• Maintain statutory records and employee compliance documents.
• Assist in preparing HR reports, payroll trackers, and other management reports.
• Respond to employee queries related to payroll, attendance, onboarding, and HR policies.
• Perform other HR and administrative duties as assigned by management.

Required Qualifications and Skills

• Master's degree in Human Resources, Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-4 years of experience in HR operations, recruitment, talent acquisition, or general HR administration.
• Strong knowledge of candidate sourcing, resume screening, interview coordination, and onboarding.
• Basic knowledge of payroll processing, attendance management, PF, and ESI compliance.
• Proficiency in MS Excel and MS Office. Knowledge of VLOOKUP, XLOOKUP, IF functions, and Pivot Tables will be an advantage.
• Good verbal and written communication skills.
• Strong organizational, coordination, and time-management skills.
• Ability to handle confidential employee information and meet deadlines.
• Ability to coordinate effectively with employees, hiring managers, recruitment consultants, and teams across multiple locations.

Preferred Candidate Profile

• Experience in handling recruitment for Non-IT, Sales, B2B, Retail, or other business operations recruitment will be an advantage.
• Candidates with experience in both recruitment and payroll/HR operations are preferred.
• Experience recruiting for sales executives, showroom staff, business development professionals, and other operational roles will be an added advantage.
• Should be proactive, detail-oriented, responsible, and capable of working independently.