Human Resource Executive

Role & responsibilities

Key Responsibilities

1. Time Office & Attendance Management

• Maintain daily attendance records of employees and contract manpower.
• Monitor biometric attendance systems and resolve attendance discrepancies.
• Process attendance corrections, regularization requests, and approvals.
• Generate daily, weekly, and monthly attendance reports.
• Ensure timely closure of attendance before payroll processing.

2. Leave Management

• Administer employee leave records in SAP.
• Process leave applications and maintain leave balances.
• Ensure adherence to company leave policies.
• Generate leave utilization reports and MIS.

3. Shift Management

• Prepare and maintain employee shift rosters.
• Coordinate shift allocation with department heads.
• Manage shift changes, rotational shifts, and manpower deployment.
• Ensure adequate manpower availability across shifts.

4. Contract Labour Management

• Handle onboarding and documentation of contract workers.
• Verify contractor attendance and wage records.
• Ensure contractor compliance with statutory requirements.
• Coordinate issuance and renewal of gate passes and ID cards.
• Maintain contractor database and manpower reports.

5. Administration

• Manage employee transportation, canteen, housekeeping, and security-related activities.
• Coordinate vendor services and facility management.
• Maintain administrative records and statutory registers.
• Support employee welfare and engagement activities.
• Ensure workplace discipline and compliance with company policies.

6. SAP HR Operations

• Maintain employee master data in SAP.
• Update attendance, leave, shift, and manpower information in SAP.
• Generate HR reports and dashboards from SAP.
• Support payroll inputs and HR data accuracy.
• Coordinate with IT and HR teams for SAP-related issues.

7. Compliance & Documentation

• Ensure compliance with Factory Act, CLRA Act, Shops & Establishment Act, and other applicable labour laws.
• Maintain statutory records related to attendance, leave, and contract labour.
• Support internal and external audits.
• Prepare monthly HR and administration MIS reports.

Preferred candidate profile-

• Experience with SAP HR systems.
• Proficiency in MS Excel (Pivot Tables, VLOOKUP, Reporting).
• Strong analytical and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and accuracy.