Human Resource Executive

Key Responsibilities

1. Recruitment & Selection

• Assist in sourcing candidates through job portals, LinkedIn, references, and other recruitment channels.
• Screen resumes and coordinate candidate interviews.
• Schedule interviews and maintain candidate records.
• Coordinate with hiring managers regarding interview feedback and selection.
• Assist in preparing and issuing offer and appointment letters.

2. Employee Onboarding

• Coordinate the joining formalities and documentation of new employees.
• Assist with employee induction and orientation.
• Ensure employee documents and records are properly maintained.
• Coordinate with Admin/IT for ID cards, email IDs, laptops, and other joining requirements.

3. Attendance & Leave Management

• Monitor employee attendance and leave records through the HRMS.
• Assist employees with attendance regularization and leave-related queries.
• Coordinate with Reporting Managers for attendance and leave approvals.
• Maintain proper attendance and leave documentation.

4. HR Documentation & Records

• Maintain employee personal files and HR records.
• Update employee master data and HRMS records.
• Prepare HR letters, employee communications, and other HR documents.
• Maintain records related to joining, confirmation, transfer, promotion, increment, and separation.

5. Employee Engagement

• Assist in organizing employee engagement activities, events, celebrations, and initiatives.
• Support employee communication and HR announcements.
• Assist in collecting employee feedback and coordinating HR activities.

6. Payroll & Statutory Support

• Assist in collecting and verifying monthly payroll inputs.
• Coordinate with the Accounts/Payroll team for attendance, leave, incentives, and other payroll-related information.
• Support HR activities related to PF, ESIC, Professional Tax, and other statutory requirements.

7. Employee Separation

• Assist in resignation and exit formalities.
• Coordinate collection of company assets and documents.
• Assist in preparing exit documentation and maintaining separation records.

8. General HR Activities

• Provide day-to-day HR support to employees.
• Handle basic employee queries and escalate matters to the HR Manager whenever required.
• Assist the HR team in implementing company policies and procedures.
• Perform other HR-related duties assigned by the Management/HR Manager.

Required Skills

• Good communication and interpersonal skills.
• Basic knowledge of HR processes and employment practices.
• Good knowledge of MS Office, especially Excel and Word.
• Basic understanding of recruitment and HR documentation.
• Good organizational and time-management skills.
• Ability to maintain confidentiality of employee information.
• Positive attitude and willingness to learn.
• Ability to work independently as well as in a team.

Preferred Candidate Profile

• Fresher with an MBA/PGDM/MHRM or relevant HR qualification.
• Candidates with internship experience in HR will be preferred.
• Good spoken and written English.
• Should be proactive, responsible, and willing to handle multiple HR activities.

Key Competencies

• Communication
• Teamwork
• Problem Solving
• Attention to Detail
• Time Management
• Confidentiality
• Learning Agility
• Employee Coordination