HSE Coordinator- Documentation

A. Business Development & Tender Support

• Prepare HSE documentation for EOI, RFQ, RFP, Prequalification and Tender submissions.
  • Coordinate project-specific HSE documentation with Business Development.
  • Develop HSE/ESG credentials, project experience sheets, CVs, organization charts and compliance statements.
  • Maintain a central database of HSE plans, procedures, audits, statistics, awards and project credentials.
  • Review tender documents and prepare HSE compliance matrices.
  • Preparation of Environment and Social Management Plan and Its Sub-Plan
  • Do the gap Analysis in Tender document requirement and Project.
  • Handle the Data Bank of Tender Documents and HSE Plans, ESMS Plans and its Submission Number and data management and Revision Status.

B. International HSE & E&S Documentation

• Coordinate ESMS, ESMP, World Bank ESS, IFC requirements and due-diligence documentation.
  • Coordinate Stakeholder Engagement Plan, Community Engagement Plan and Grievance Redress Mechanism.
  • Coordinate Labour Management, OHS, GBV/SEA/SH, HIV/AIDS awareness and project sensitization documentation.
  • Support EIA and SIA documentation.

C. HSE / IMS Documentation

• Maintain QMS, EMS and OHSMS/IMS documentation.
  • Prepare/review HSE policies, procedures, SOPs, work instructions and checklists.
  • Coordinate HIRA/JSA, Emergency Preparedness, Road Safety and Accident Prevention documentation.
  • Maintain training, competency, audit, CAPA, environmental and GHG monitoring records.

D. Legal & Regulatory Compliance Documentation

• Maintain HSE, environmental, labour and social legal registers and evidence.
  • Coordinate permits, licences, approvals and statutory records.
  • Support liaison documentation with Factory Inspectorate, PCB, MoEF/environmental authorities and local authorities, where applicable.

E. Due Diligence & Client Compliance

• Support HSE & Social due diligence for international clients, lenders and consultants.
  • Prepare client/consultant HSE questionnaire responses.
  • Coordinate World Bank/IFC evidence and action trackers.
  • Track client comments and ensure timely response and closure.

Core Competencies

Technical report writing; MS Word/Excel;
tender/RFP interpretation; HSE documentation; International Projects Documentation and its controlling.
international E&S requirements; strong coordination/follow-up;
Multicultural project exposure; professional English communication.
ESG Data Management and Report- Supporting make make BRSR Reporting
Presentation skills on HSE/ ESG Parameters