HSE Assistant

1. Job Purpose

To provide administrative, analytical, and coordination support to the HSE Lead by managing HSE data, documentation, reporting, training coordination, and compliance activities, ensuring smooth execution of HSE programs across all sites.

2. Key Responsibilities

A. Support to HSE Lead

- Assist the HSE Lead in preparing reports, presentations, dashboards, and documentation.

- Follow up with site teams and contractors on pending HSE actions.

- Support audits, incident investigations, and management review meetings.

- Maintain the HSE Managers schedule and coordination activities.

B. HSE Data Management & Analysis

- Collect, consolidate, and validate HSE data from sites.

- Perform data analysis and prepare KPI charts.

- Prepare and update monthly HSE MIS and dashboards.

- Ensure timely and accurate reporting.

C. Coordination & Communication

- Coordinate HSE meetings, trainings, and briefings.

- Prepare agendas, MoMs, and circulate action trackers.

- Communicate HSE updates to site teams.

- Act as the communication link between office and site teams.

D. Documentation & Compliance

- Maintain HSE records including incidents, audits, trainings, and PTW data.

- Assist in updating SOPs, risk assessments, and procedures.

- Maintain proper document version control.

- Support ISO compliance activities.

E. Training & Awareness Support

- Maintain the training calendar and coordinate training sessions.

- Track employee competency and maintain training records.

- Prepare safety alerts, posters, and awareness materials.

F. Administrative & Operational Support

- Maintain HSE document repositories (SharePoint/Teams).

- Support procurement of PPE and HSE materials.

- Maintain emergency equipment records.

- Handle day-to-day HSE administrative tasks.

3. Required Skills & Competencies

- Strong proficiency in MS Excel, PowerPoint, and data handling.

- Ability to prepare charts and analytical reports.

- Good communication and coordination skills.

- Basic understanding of HSE concepts and documentation.

- Knowledge of ISO 45001 and 14001 documentations (preferred).

4. Qualifications & Experience

- Graduate in Science/Engineering.

- Diploma in Industrial Safety.

- 35 years of experience in HSE documentation or office support role.

5. Key Deliverables

- Monthly HSE MIS and dashboards.

- Meeting minutes and action trackers.

- Updated HSE document repository.

- Consolidated incident and audit data.

- Training coordination records.

-Track contractors safety performance

If interested, kindly share your updated cv on [email removed] or on [phone removed]