HR

This is a high-visibility role sitting directly with the Managing Director. You will run HR operations and all office activity for Hooksun, and simultaneously act as the MD's right hand managing his schedule, preparing his presentations and reports, and making sure nothing on his desk slips. It suits someone smart, organised and quick on their feet, who wants to see how a growing company is actually run from the top.

HR Operations

• Manage end-to-end recruitment: job posting, sourcing on Naukri and other portals, screening, interview scheduling, coordination with department heads and offer roll-out
• Handle onboarding, joining formalities, documentation and induction of new employees
• Maintain complete and accurate employee records, personnel files and the HR database
• Manage attendance, leave records, shift and holiday calendars
• Coordinate monthly payroll inputs attendance, leaves, overtime, deductions, reimbursements and liaise with accounts for timely salary processing
• Support statutory compliance: PF, ESIC, gratuity, labour law records and audits
• Draft HR letters offer, appointment, confirmation, warning, experience, relieving
• Assist in performance appraisal cycles, KRA tracking and employee feedback
• Handle employee queries, grievances and internal communication; support a positive, disciplined work culture
• Organise employee engagement activities, team events and celebrations

Office Administration Full Ownership

• Take responsibility for all day-to-day office activity and smooth functioning of the workplace
• Manage housekeeping, security, pantry, office supplies, stationery and asset records
• Coordinate with vendors, service providers, AMC partners and landlords; track contracts and renewals
• Oversee office expenses, petty cash and administrative bill verification
• Manage travel arrangements for the team tickets, hotels, visas, cab bookings and travel expense settlement
• Handle courier, dispatch of documents, and incoming/outgoing office correspondence
• Maintain confidentiality and proper filing of all official records

Executive Assistance to the Managing Director

• Manage the MD's calendar, appointments, meetings and daily schedule
• Screen and prioritise calls, emails and requests reaching the MD; draft replies on his behalf where required
• Prepare the MD's meeting agendas, brief notes and background material in advance
• Attend meetings with the MD, record minutes, and follow up on action points until closure
• Coordinate the MD's business travel end to end itinerary, tickets, stay, local transport, meeting schedule
• Act as the point of coordination between the MD and internal departments, clients, suppliers and external stakeholders
• Track deadlines, commitments and pending items on the MD's behalf, and keep him ahead of them
• Maintain strict confidentiality on all business, commercial and strategic matters

Reporting, Excel & Presentations

• Report directly to the Managing Director on HR, admin and assigned business matters
• Build strong PowerPoint presentations for management reviews, client meetings, business proposals and internal reporting clean, professional and well-structured
• Build and maintain advanced Excel sheets MIS trackers, manpower reports, attendance and payroll summaries, expense analysis, recruitment pipelines
• Use pivot tables, lookups, charts and formulas to turn raw data into clear, decision-ready reports
• Prepare periodic and ad-hoc reports as required by the MD, accurately and on time

Candidate Requirements

• Graduate / Post-graduate MBA-HR, BBA, B.Com or equivalent
• [14] years' experience in HR operations, administration or executive assistance (freshers with exceptional skills may be considered)
• Advanced Excel is essential — pivot tables, VLOOKUP/XLOOKUP, charts, conditional formatting, clean report building
• Strong PowerPoint skills — able to independently build a polished, presentation-ready deck
• Excellent written and verbal communication in English and Hindi
• Smart, sharp and quick-thinking — able to grasp new tasks fast and act without being told twice
• Strong ownership mindset: comfortable taking full responsibility for office and HR functions
• Highly organised, able to juggle multiple priorities and meet deadlines under pressure
• Absolute discretion and integrity in handling confidential information
• Professional presence and confidence in dealing with senior stakeholders, clients and vendors
• Working knowledge of HR/payroll software and Google Workspace is an advantage

What We Offer

• Direct working exposure to the Managing Director and to how the business is run at decision level
• A broad role spanning HR, administration and business coordination — rare learning at this stage of a career
• Flat structure, fast decisions, and visible impact
• Growth into a senior HR / Manager – Operations role as the company scales