HR Recruitment n operations

• Support recruiters with requisition setup, preparation, and routing activities to ensure required information is complete

and ready for posting.

• Refine job descriptions for clarity, formatting, alignment to approved templates, and readiness for internal or external

posting.

• Coordinate posting activities and help ensure job postings reflect accurate title, location, work model, role requirements,

and screening criteria.

Candidate Screening & Recruiter Support

• Set up prescreening questions and related screening criteria in alignment with recruiter guidance and hiring

requirements.

• Assist recruiters by reviewing candidate information against stated qualifications and preparing shortlists of potentially

qualified candidates for recruiter review.

• Maintain accurate candidate, requisition, and workflow documentation in applicant tracking systems and shared trackers.

Offer Preparation & Administrative Coordination

• Assist with preparing offer materials and supporting documentation in accordance with established Talent Acquisition

processes.

• Conduct years-of-experience calculations and related candidate data checks to support consistent offer preparation and

compensation review processes.

• Track assigned administrative tasks, follow up on missing information, and escalate issues that could delay requisition

posting, candidate movement, or offer preparation.

Process Quality, Compliance & Partnership

• Follow standard operating procedures, documentation requirements, and confidentiality expectations when handling

candidate and requisition information.

• Partner with recruiters and Recruiting Ops & Tech team members to identify opportunities to improve process

consistency, cycle time, quality, and service experience.

• Support recurring reporting, audits, process checks, and operational clean-up activities as needed.

Education & Experience:

• Bachelor's degree in Human Resources, Business Administration, Operations, Psychology, Communications, or a

related field; equivalent experience may be considered.

• Typically 1+ year of experience in recruiting coordination, HR administration, talent acquisition operations, shared

services, customer support, or administrative operations.

• Experience supporting high-volume administrative workflows, data entry, documentation, or process coordination in a

deadline-driven environment.

• Exposure to recruiting processes, requisition management, candidate tracking, or HR systems is preferred but not

required.

Must Have Skills

• Strong attention to detail and accuracy when reviewing requisition, job description, candidate, and offer-related

information.

• Strong organization skills with the ability to manage multiple administrative tasks, priorities, and follow-ups

simultaneously.

• Clear written and verbal communication skills, with the ability to provide timely updates to recruiters and stakeholders.
• Ability to follow defined processes, checklists, and service standards in a high-volume recruiting environment.
• Comfort working with applicant tracking systems, HR systems, Microsoft Office, Excel, shared trackers, and

collaboration tools.

• Ability to handle confidential candidate and hiring information with professionalism and discretion.

Nice to Have Skills

• Prior experience as a recruiting assistant, recruiting coordinator, HR coordinator, HR operations associate, or

administrative support specialist.

• Experience using applicant tracking systems such as Workday, Oracle, Taleo, iCIMS, or similar platforms.
• Experience supporting job postings, prescreening questions, candidate screening, offer preparation, or years-of-

experience calculations.

• Prior experience in healthcare, shared services, global capability center operations, or a highly regulated environment.
• Working knowledge of recruiting compliance, documentation standards, or structured hiring workflows.