HR Payroll & Compliance Executive(Immediate Joiners Preferred)

Industry: Retail value fashion (multi-store, multi-state)

Location: Kolkata (Head Office) with occasional travel required to business locations at different states

Employment Type: Full-Time

Reports to: Head – HR, with a dotted line to Finance for payroll accounting

Job Summary

We are looking for an experienced payroll and compliance professional preferably from the Retail industry to manage end-to-end payroll, statutory compliance and HR operations for employees and agency staff across stores in multiple states.

Key Responsibilities

Payroll

• Run monthly payroll on the 26th-to-25th cycle: attendance, leave, overtime, incentives, deductions and arrears.
• Share the payroll register and accounting journal with Finance by the 3rd working day after the cycle closes, together with the accrual for days up to month-end.
• Handle full-and-final settlements, reimbursements, salary advances and their recovery, and payroll queries.

Statutory compliance

• Ensure compliance with PF, ESIC, Professional Tax and Labour Welfare Fund in each operating state (West Bengal, Odisha, Bihar, Jharkhand), as well as the Payment of Bonus Act, Payment of Gratuity Act and other applicable labour laws.
• Compute monthly bonus and gratuity provisions and provide data for the actuarial valuation; reconcile with Finance.
• Ensure TDS on salaries (section 192) and Form 16 / 24Q inputs in coordination with Finance.
• Obtain monthly PF / ESIC challans and wage registers from manpower agencies before invoices are released; maintain contract-labour compliance records.

Records & MIS

• Maintain statutory registers, challans, returns, licences and inspection documentation for each location.
• Prepare payroll MIS, headcount reports, salary statements, cost-to-company reports and compliance trackers.
• Support internal and statutory audits and labour inspections.

Key Performance Indicators

• Payroll processed accurately and on time; zero statutory payment delays.
• Payroll journal to Finance within 3 working days; salary payable reconciled every month.
• All PF, ESIC, PT and LWF returns filed by their due dates; no interest, damages or penalties.
• Full-and-final settlements closed within the defined timeline (e.g. 30 days).
• 100% of agency vendors with compliance challans on file before payment.

Skills & Tools

• Payroll / HRMS software and advanced Excel.
• Detailed knowledge of PF, ESIC, PT, LWF, Bonus, Gratuity and Shops & Establishments rules across states.
• Understanding of salary TDS and payroll accounting entries.
• Accuracy, confidentiality and deadline discipline.

Eligibility Criteria

• Education: Graduate; MBA (HR) or a diploma in labour laws preferred.
• Experience: 5–8 years in payroll and statutory compliance, preferably in multi-location retail.
• Preferred: Experience with a large workforce including agency or contract staff across several states.
• Early / Immediate joiners preferred

Remuneration will be commensurate with knowledge, experience, current pay scale and not a bar for good candidates