HR Operations Executive

About the Role:

The Executive / Sr. Executive is responsible for efficiently managing end-to-end employee life-cycle processes including on-boarding, confirmation, exit, documentation, coordination, and HR data management to ensure seamless HR operations and compliance.

The incumbent will report to Manager - HR.

Job Responsibilities:

1. Onboarding:

• Coordinate pre-joining formalities and documentation
• Create and maintain employee records in HRMS
• Ensure all onboarding checklists and processes are completed
• Create a virtual employee file with the necessary documents

2. Probation & Confirmation:

• Track probation periods and coordinate with reporting managers
• Send timely reminders and initiate the confirmation process
• Issue confirmation letters and update records accordingly

3. Exit Management:

• Manage resignation formalities
• Coordinate full and final settlements with relevant stakeholders
• Ensure exit checklist completion
• Prepare and issue relieving letters

4. Letters Issuance & Documentation:

• Draft and issue various HR letters such as : Offer Letter, Appointment Letter, Confirmation Letter, Transition Letters, etc.
• Maintain digital and physical records of all HR documents

5. Coordination & Follow-ups:

• Act as a liaison between employees and HR teams for operational queries
• Follow up with different departments (IT, Admin, Finance) for smooth HR processes
• Ensure timely escalation and resolution of issues

6. HR Data & MIS Management + HR Systems:

• Maintain and update HR MIS regularly
• Generate reports related to employee data, attrition, confirmations, etc.
• Analyse data for trends and insights as needed

Educational Qualification / Other Requirement:

• 3 to 5 years of experience in HR operations
• Proven experience in HR roles, with a track record of managing a minimum of 1000 headcount.
• MBA - HR (preferred)
• Strong knowledge of HR processes and documentation
• Proficient in handling HRMS systems (preferably Workday, HGS)
• Proficient in MS-Office (Advanced Excel & G-Suite will be an added advantage