HR Operations Associate

Company Profile:

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries.

We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com.

Job Description:

Main Purpose:

The purpose of this role is to manage the entire employee lifecycle management and other HR related activities.

Key Responsibilities

• Coordinate and facilitate the pre- and post-onboarding process for new hires, including preparing necessary documentation and conducting orientations.

• Manage the offboarding process, including conducting exit interviews and processing termination paperwork.

• Maintain accurate and up-to-date employee records in the HRIS (Career Settings).

• Assist with the preparation and distribution of HR-related documents, such as offer letters, employment contracts, and policy updates.

• Support payroll-related inputs by ensuring employee data is accurate and up-to-date.

• Assist with benefits administration, including enrolments, changes, and terminations, and respond to employee inquiries.

• Ensure compliance with local and state regulations concerning employment practices.

• Prepare and maintain regular HR reports, such as headcount, turnover, and employee demographics.

• Address day-to-day HR inquiries and provide guidance to employees on HR policies and procedures.

• Support various HR projects and initiatives aimed at improving HR operations and enhancing the employee experience.

Key Competencies:

Education:

• Bachelors degree in Human Resources, Business Administration, or a related field. Experience:

• 1.5 - 4 years of experience in an HR or administrative role is preferred.

Skills:

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Basic knowledge of HRIS systems, SAP is a plus point.

• High level of confidentiality and integrity. Personal Attributes:

• Detail-oriented with a high degree of accuracy.

• Ability to work independently as well as part of a team.

• Proactive and willing to learn.

• Strong problem-solving abilities.