HR, OFFICE ADMINISTRATION & COMPLIANCE INTERN

HR, OFFICE ADMINISTRATION & COMPLIANCE INTERN

Company: Hyperloop Group

Location: CBD Belapur, Navi Mumbai

Employment Type: Full-Time Internship

Duration: 3–6 Months

Stipend: Depending on skills and experience.

About the Role

We are looking for a HR, Office Administration & Compliance Intern to support the company's day-to-day HR, administrative, documentation and compliance-related activities.

The role will provide practical exposure to recruitment, employee coordination, office administration, statutory compliance documentation, company records and management support within a professional architecture, PMC and real-estate consultancy environment.

Key Responsibilities

1. HR & Recruitment

• Assist with recruitment, job postings and candidate sourcing.
• Screen CVs and coordinate interviews.
• Maintain candidate and recruitment trackers.
• Assist with joining formalities and employee onboarding.
• Maintain employee records, attendance and leave data.
• Assist in preparing appointment, internship and HR-related letters.
• Coordinate with employees regarding HR documentation and requirements.

2. Office Administration

• Manage day-to-day office administrative activities.
• Maintain physical and digital office records.
• Handle filing, documentation and document tracking.
• Coordinate office supplies, stationery and basic administrative requirements.
• Assist in scheduling meetings and maintaining calendars.
• Coordinate with vendors, consultants and service providers when required.
• Support management with routine administrative tasks.

3. Compliance & Documentation

• Assist in maintaining statutory and corporate compliance records.
• Maintain compliance calendars and renewal/expiry trackers.
• Assist in collecting and organizing documents required for statutory filings, registrations, licences and renewals.
• Coordinate with CA, CS, legal consultants and other professional advisors for documentation and follow-ups.
• Maintain registers, agreements, certificates and other corporate records.
• Track important deadlines and ensure timely escalation to the concerned person.
• Assist in maintaining proper documentation for audits and internal reviews.
• Ensure confidential company and employee information is properly maintained.

4. Management Support

• Prepare basic reports, trackers and MIS using Excel/Google Sheets.
• Follow up with internal teams for pending documents and information.
• Assist management in maintaining task and compliance trackers.
• Perform other HR, administrative and coordination tasks assigned by management.

Skills Required

• Good communication and interpersonal skills.
• Strong organizational and documentation skills.
• Good knowledge of MS Excel / Google Sheets and MS Word.
• Ability to maintain trackers and follow up systematically.
• Attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• Good email and professional communication skills.
• Willingness to learn HR, administration and compliance processes.

Preferred Qualification

• BBA / BMS / MBA (HR) / B.Com / BA / LLB / equivalent qualification.
• Students pursuing HR, Commerce, Management, Business Administration or Law may apply.
• Freshers are welcome.
• Prior internship experience in HR, administration, compliance, CA/CS or legal offices will be an advantage.

Candidate Profile

The ideal candidate should be organized, responsible, proactive and detail-oriented, with strong follow-up abilities. The candidate should be comfortable handling documentation and communicating with employees, consultants, vendors and professional advisors.

Learning & Exposure

The intern will receive practical exposure to:

• Recruitment & HR operations
• Employee documentation
• Office administration
• Corporate documentation
• Compliance tracking
• CA/CS/legal coordination
• MIS and management reporting
• Professional office procedures
• Architecture, PMC and real-estate consultancy operations

Note: The intern will assist with compliance-related documentation and coordination under appropriate supervision and will not independently provide legal, tax, accounting or statutory professional advice.