HR Intern / HR Trainee Talent Acquisition & Recruitment Coordination

About the Role

We are looking for a proactive and enthusiastic HR Intern / HR Trainee to support our Talent Acquisition team. The primary responsibility of this role is calling candidates, following up with applicants, and coordinating interviews throughout the recruitment process.

This role is ideal for someone with good communication skills who is comfortable making frequent phone calls, speaking with candidates, and ensuring smooth interview coordination.

Key Responsibilities

• Candidate Calling: Make regular outbound calls to candidates regarding job applications, job opportunities, availability, interest, and interview schedules.
• Interview Coordination: Schedule interviews, confirm candidate availability, and coordinate interview slots with hiring managers and internal teams.
• Candidate Follow-ups: Follow up with candidates before scheduled interviews and communicate updates regarding the recruitment process.
• Recruitment Coordination: Support the end-to-end interview process, from initial candidate contact and screening coordination to interview scheduling and feedback follow-ups.
• Application Management: Maintain candidate details, call records, interview schedules, and recruitment status in trackers or spreadsheets.
• Communication: Share interview details, meeting links, office addresses, and other relevant information with candidates.
• Interview Attendance: Confirm attendance, track no-shows, and coordinate rescheduling when required.
• Daily Reporting: Provide regular updates on candidate calls, responses, interviews scheduled, and pending follow-ups.

Requirements

• Strong verbal communication skills and confidence in speaking with candidates over the phone.
• Willingness to make frequent calls and follow up persistently and professionally.
• Good organizational skills and attention to detail.
• Basic knowledge of MS Excel or Google Sheets.
• Ability to manage multiple candidates and interview schedules simultaneously.
• A proactive, responsible, and target-oriented approach to work.