Hr Executive

Job Description Executive – Talent Acquisition (Sales)

Location: Head Office
Department: Human Resources – Talent Acquisition
Experience: 4-5 Years
Employment Type: Full-Time/Contractual

About the Role

We are seeking a dynamic and detail-oriented Talent Acquisition professional with 4-5 years of experience in recruitment and HR operations to support the hiring needs of the Sales function. The role involves end-to-end recruitment, onboarding, background verification, vendor management, invoice processing, and coordination with multiple stakeholders including Hiring Managers, ZBMs, NSMs, consultants, finance, procurement, and external vendors. The incumbent will be based at the Head Office and play a critical role in ensuring seamless recruitment and onboarding operations for the sales workforce across India.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment for sales positions across territories and regions.
• Source candidates through Naukri, job portals, employee referrals, and recruitment consultants.
• Conduct preliminary screening and assess candidate suitability against job requirements.
• Coordinate and schedule interviews with Hiring Managers, Zonal Business Managers (ZBMs), and National Sales Managers (NSMs).
• Collaborate with recruitment consultants to ensure timely availability of quality candidate profiles.
• Drive the offer management process including salary negotiations and candidate engagement.
• Prepare and release offer letters through Darwinbox.
• Conduct HR induction and onboarding sessions for sales new joiners.
• Maintain recruitment trackers and generate periodic hiring reports.

2. Background Verification (BGV)

• Initiate and manage background verification cases for sales employees.
• Track BGV status and ensure timely closure of verification checks.
• Follow up with candidates for pending or insufficient documentation.
• Coordinate with FADV teams and background verification partners to resolve discrepancies.
• Provide necessary information and documentation for report generation and clearance.
• Ensure compliance with organizational hiring policies and verification standards.

3. HR Operations & Vendor Management

• Arrange travel, hotel accommodation, and joining logistics for sales new joiners.
• Coordinate with Admin and IT teams for allocation of tabs, laptops, ID cards, and other onboarding requirements.
• Maintain accurate records of joiners' data, travel assistance (TA) tracker, and invoice tracker.
• Monitor and maintain attendance records for induction and onboarding batches.
• Process recruitment, background verification, and health check-up invoices through SAP.
• Coordinate with Procurement and Finance teams for purchase order creation and timely payment processing.
• Manage consultant and vendor agreements, including contract renewals and documentation.
• Support new vendor registrations and master creation in SAP.
• Liaise with consultants and vendors to address payment-related queries and reconciliation issues.
• Share financial data and payment status updates with vendors as required.
• Prepare and submit monthly invoice provisions and budgeting data to the Finance team.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related discipline.

Experience Required

• 4-5 years of experience in Talent Acquisition, Recruitment Coordination, and HR Operations.
• Prior experience hiring for Sales functions is highly preferred.
• Experience in vendor management, invoice processing, and SAP-related activities.
• Hands-on experience with Naukri, Darwinbox, and MS Office applications.

Required Skills

• Strong understanding of sales recruitment processes.
• Excellent stakeholder management and coordination skills.
• Experience in offer negotiation and candidate engagement.
• Knowledge of onboarding and background verification processes.
• Proficiency in SAP, Excel, and HRMS platforms.
• Strong analytical, organizational, and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment.

Key Competencies

• Stakeholder Management
• Communication & Interpersonal Skills
• Attention to Detail
• Vendor & Invoice Management
• Process Orientation
• Problem Solving
• Time Management
• Team Collaboration

This role is ideal for HR professionals who enjoy balancing recruitment delivery with operational excellence and stakeholder management while supporting the organization's sales growth agenda.