HR Executive(Payroll)

Role Summary

The HR Executive will be responsible for accurate and timely end-to-end payroll processing and for supporting core HR operations in the IT services environment. This role requires a process-driven, detail-oriented and result-oriented professional who can validate and consolidate payroll inputs, ensure statutory compliance, maintain high-quality employee data, administer the HRMS, and take full ownership of assigned tasks through to completion, even under tight timelines.

Key Responsibilities

Payroll Processing

• Process monthly payroll end-to-end, ensuring accuracy, timely disbursement, and reconciliation of payroll outputs.
• Validate payroll inputs for new joiners and exits, including joining formalities, full and final settlement inputs, and prorated calculations.
• Validate attendance, leave records, and timesheet data, consolidating and reconciling them for payroll cut-off.
• Process all types of allowances, incentives, reimbursements, and variable components as per policy.
• Process salary revisions, promotions, and other compensation changes accurately and as per approvals.
• Resolve employee payroll queries promptly and maintain clear documentation of payroll workings.

Statutory Deductions & Compliance

• Compute and ensure timely deduction, remittance, and filing of statutory components (PF, ESI, Professional Tax, TDS, Gratuity, etc.).
• Support internal and external HR and payroll audits by preparing records and ensuring timely closure of audit observations.
• Maintain compliance records and registers, and ensure adherence to applicable labour laws and company policies.

Database Quality & Governance

• Maintain the accuracy, completeness, and integrity of employee master data and HR records.
• Perform regular data quality checks and audits, and correct discrepancies at source.
• Follow data governance practices on confidentiality, access control, and secure handling of employee information.

HRMS Administration

• Administer the HRMS, including user access, configuration, master data updates, and workflow maintenance.
• Ensure timely and accurate updating of joiner, exit, attendance, leave, and compensation data in the system.
• Coordinate with vendors and IT on system issues, enhancements, and testing, and train users on system usage as required.

Reporting & Process Improvement

• Prepare payroll, headcount, attendance, and compliance reports and MIS using Excel for HR and management review.
• Identify gaps and opportunities to streamline payroll and HR processes, bringing creative, out-of-the-box solutions.
• Take ownership of assigned tasks and see them through to completion within defined timelines.

Desired Candidate Profile

• 34 years of experience in HR operations, with at least 2 years of hands-on payroll processing experience, preferably in the IT services industry.
• Practical experience in validating new joiners and exits, attendance, leaves, and timesheet consolidation for payroll.
• Working knowledge of allowances, salary revisions, and statutory deductions (PF, ESI, PT, TDS), along with audit and compliance requirements.
• Experience in maintaining database quality and governance, and in HRMS administration.
• Well versed with Excel (formulas, lookups, pivot tables, data validation) for payroll computation, reconciliation, and reporting.
• Process-driven, with strong attention to detail and a commitment to accuracy.
• Result-oriented, with a strong sense of ownership, taking assigned tasks to completion.
• Passionate about their work, self-driven, and able to work independently with minimal supervision.
• Ability to work effectively under tight timelines and payroll deadlines.
• Creative, out-of-the-box thinker who can devise better ways of working.
• MBA (HR) or equivalent postgraduate qualification is required.