HR Executive - Payroll

ob Purpose

To manage the complete monthly payroll process accurately and on time, ensuring compliance with statutory requirements, proper maintenance of employee payroll records, and timely resolution of employee salary-related queries.

Key Responsibilities

1. Payroll Processing

• Process monthly payroll for all employees using the HRMS/payroll system.
• Verify attendance, leave, late marks, overtime, incentives, deductions and other payroll inputs.
• Process new joiners, resignations, transfers, promotions, increments and salary revisions.
• Ensure accurate calculation of gross salary, deductions and net salary.
• Prepare monthly payroll reports and salary registers.
• Generate and verify salary slips.

2. Statutory Compliance

• Ensure timely and accurate processing of PF, ESIC, Professional Tax, TDS and other applicable statutory deductions.
• Coordinate with consultants/statutory authorities for payroll-related compliance.
• Maintain statutory records and challans.
• Support payroll audits and statutory inspections.

3. Attendance & Leave

• Monitor attendance and leave data received from branches/departments.
• Reconcile attendance with payroll before salary processing.
• Identify discrepancies and coordinate with HR/branch teams for corrections.
• Ensure correct application of leave policies and salary deductions.

4. Payroll Reconciliation

• Reconcile payroll with bank salary transfer statements.
• Verify payroll reports against HRMS records.
• Identify and resolve discrepancies in salary, deductions and employee master data.
• Maintain proper payroll MIS and reconciliation records.

5. Employee Support

• Respond to employee queries relating to salary, deductions, PF, ESIC, TDS, leave encashment and full & final settlement.
• Maintain confidentiality of employee compensation and payroll information.
• Coordinate with HR and Finance for payroll-related issues.

6. Full & Final Settlement

• Prepare full and final settlements for exiting employees.
• Calculate salary payable, notice pay recovery, leave encashment, incentives and other applicable recoveries.
• Coordinate with HR and Finance for timely settlement.

7. Payroll MIS & Reporting

• Prepare monthly payroll MIS for management.
• Provide reports on headcount, salary cost, deductions, arrears, new joiners and exits.
• Maintain payroll records and documentation for audit purposes.