HR Executive - Payroll _Plant

Role & responsibilities

Payroll Management

• Process monthly payroll accurately within prescribed timelines.
• Verify attendance, shifts, overtime, leave, holidays, and weekly offs before payroll processing.
• Coordinate with departmental heads for attendance validation and approvals.
• Process Full & Final (F&F) settlements of separated employees.
• Generate salary sheets, bank transfer statements, salary slips, and payroll reports.
• Ensure confidentiality of employee salary and payroll records.

Attendance & Leave Management

• Monitor daily attendance through Biometric/ESSL/ERP systems.
• Regularize attendance anomalies.
• Process leave applications and maintain leave balances.
• Prepare monthly attendance MIS for management

Statutory Compliance

• Prepare and upload PF, ESIC, Professional Tax, Labour Welfare Fund, and TDS related data.
• Coordinate with consultants for statutory filings.
• Maintain statutory registers and employee records.
• Support labour inspections and compliance audits.

Employee Database Management

• Maintain employee master records.
• Update employee personal, salary, bank, and statutory information.
• Issue salary certificates, employment certificates, and other HR letters.

HR Operations

• Assist in onboarding and employee documentation.
• Maintain joining, confirmation, transfer, promotion, and separation records.
• Support HR policies and disciplinary documentation.

MIS & Reporting

• Prepare monthly HR dashboards and payroll MIS.
• Generate reports relating to manpower, absenteeism, overtime, leave, attrition, and statutory compliance.
• Maintain payroll-related documentation for internal and external audits.

Coordination

• Coordinate with Accounts for salary disbursement.
• Liaise with IT for payroll software and biometric attendance systems.
• Support plant administration for workforce-related matters.

Additional Responsibilities

• Ensure compliance with organizational policies and labour legislation.
• Support HR projects as assigned.

Perform any other duties assigned by management.

Preferred candidate profile

• Strong numerical and analytical skills
• High level of accuracy and attention to detail
• Confidentiality and integrity
• Knowledge of labour laws and statutory compliance
• Good communication and interpersonal skills
• Time management and deadline orientation
• Problem-solving ability
• Coordination and stakeholder management