HR Executive - Payroll & Fnf Specialist

About the Role

We are looking for a hands-on HR Payroll & F&F professional with experience in monthly payroll processing, employee exit settlements, statutory compliance and payroll reconciliation. The ideal candidate should be comfortable independently managing day-to-day payroll operations and ensuring accurate and timely salary disbursements and employee settlements.

Key Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
• Validate attendance, leave, overtime, incentives, reimbursements, deductions and salary revisions before payroll closure.
• Coordinate with HR, Finance and business teams for payroll inputs and discrepancy resolution.
• Handle payroll reconciliation, salary corrections, arrears and employee queries related to salary and deductions.
• Maintain payroll records, reports and employee compensation data with confidentiality.

2. Full & Final Settlement (F&F)

• Manage end-to-end F&F settlements for employees exiting the organisation.
• Calculate payable salary, leave encashment, notice pay recovery, incentives, reimbursements and other applicable dues or deductions.
• Coordinate with HR, Finance and other stakeholders to ensure timely settlement and clearance.
• Prepare and validate F&F statements, settlement letters and supporting documentation.
• Resolve employee queries related to final settlements and exit payments.

3. Statutory Compliance

• Ensure accurate payroll-related statutory deductions and compliance with applicable regulations.
• Handle PF, ESIC, Professional Tax, TDS and other applicable payroll compliances.
• Coordinate with Finance and external consultants for statutory filings, reconciliations and employee documentation.
• Maintain compliance records and support internal and statutory audits.

4. MIS & Reporting

• Prepare monthly payroll reports, salary registers, F&F trackers and reconciliation statements.
• Maintain payroll data and reports for management review.
• Identify discrepancies and implement checks to minimise payroll errors.
• Support payroll audits and process improvements.

Required Skills & Qualifications

• Graduate in Commerce, Business Administration, HR or a related field.
• 35 years of relevant experience in payroll processing and F&F settlements.
• Strong working knowledge of Indian payroll practices and statutory compliances.
• Hands-on experience with Excel, including VLOOKUP/XLOOKUP, Pivot Tables and data reconciliation.
• Experience working with HRMS/payroll systems.
• Strong numerical, analytical and problem-solving skills.
• Ability to manage confidential employee information and meet strict payroll deadlines.
• Good coordination and communication skills.

Ideal Candidate Profile

We are looking for a practical, execution-focused professional who can independently handle payroll and F&F operations without requiring extensive supervision. The candidate should have strong Excel skills, a sound understanding of statutory compliance and the ability to manage employee queries and payroll discrepancies efficiently.