HR Executive, Mumbai, India

Job Mission: Responsible for supporting the group talent acquisition team in background verification & Expatriate pre-employment formalities and other administrative tasks withing the talent team.

Principal Responsibility:

Talent Acquisition Support

• Coordinate and schedule interviews between candidates and internal stakeholders (HR, Hiring Managers, Leadership), including managing end-to-end interview logistics - calendar invites, meeting links, room bookings, and reminders and travel reimbursements for outstation candidates.
• Liaise with candidates to obtain referee details and necessary consent documentation, conduct structured and professional reference checks for shortlisted/final candidates.
• Ensure proper documentation and maintenance of employee e-folders for all newly recruited candidates, maintaining data accuracy and confidentiality.
• Source and manage background verification (BGV) partners to ensure reliability, compliance, and efficiency.
• Coordinate and monitor the end-to-end background verification process to ensure timely and successful completion.
• Support the talent team in maintaining and updating the recruitment tracker on a weekly basis to ensure accurate reporting and visibility of hiring progress.
• Support in maintaining a database of recruitment partners
• Maintain and regularly update the master recruitment database in coordination with Talent Champions and hiring stakeholders.

Travel Desk Management

• Coordinate end-to-end visa processing and flight bookings for new joiners.
• Arrange and facilitate pre-employment medical examinations for joining candidates in compliance with company requirements.

Knowledge and Experience:

• 12 years of experience in HR and/or Administration coordination roles.
• Exposure to recruitment tools, applicant tracking systems (ATS), and background verification processes.
• Strong working knowledge of MS Excel and other MS Office applications.

Key Competencies:

• Good interpersonal communication skills
• Ownership and accountability skills
• Creative and innovative
• Team player and collaborative

Educational Qualification: Management Graduate, PG Diploma HR 

Reporting Manager: Manager - Human Resources (Talent Acquisition & Onboarding)