HR Executive / HR & Office Administration Executive

HR Executive / HR & Office Administration Executive

Location: Hyderabad, India
Company: Intelex Systems Private Limited
Department: Human Resources / Administration
Employment Type: Full-time
Experience: 1 - 5 years preferred
Reporting To: Management / Operations Head

Role Summary

Intelex Systems Private Limited is looking for a proactive and well-organised HR Executive / HR & Office Administration Executive to support day-to-day HR operations, recruitment, office administration and general employee coordination at our Hyderabad office.

The ideal candidate should be comfortable handling recruitment activities, employee records, attendance and leave coordination, HR documentation, office administration, vendor coordination and general administrative support. Experience with KeKa HR Suite will be highly preferred. A candidate with basic accounting or finance administration exposure will be an added advantage.

Key Responsibilities

HR Operations

• Maintain employee records, personal files and HR documentation in an organised and confidential manner.
• Manage employee onboarding and exit formalities.
• Support attendance, leave and timesheet coordination.
• Assist with payroll inputs, LOP tracking, employee data validation and HR reports.
• Coordinate employee documentation including ID proofs, educational certificates, bank details, joining forms and relieving documents.
• Support HR policy communication and ensure employees follow internal processes.
• Maintain HR trackers for attendance, leave, appraisals, probation reviews and employee confirmations.

Recruitment

• Coordinate end-to-end recruitment activities for technical and non-technical roles.
• Post job requirements on job portals, LinkedIn and other recruitment channels.
• Screen CVs and shortlist suitable candidates.
• Schedule interviews with internal teams and follow up on feedback.
• Communicate with candidates professionally throughout the recruitment process.
• Prepare selection emails, offer-related documentation and joining communication.
• Maintain recruitment trackers and candidate records.

KeKa HR Suite Management

• Maintain employee profiles, attendance, leave and HR records in KeKa.
• Support employees with basic KeKa queries.
• Coordinate with KeKa support for technical or configuration-related issues.
• Ensure HR data in KeKa is accurate and up to date.
• Generate reports from KeKa where required.

Office Administration

• Manage day-to-day office administration activities.
• Maintain office files, registers, records and internal documentation.
• Coordinate office supplies, stationery, pantry items and general requirements.
• Liaise with vendors, service providers and maintenance teams.
• Support travel, accommodation and meeting arrangements where required.
• Assist with visitor coordination and office access arrangements.
• Ensure the office environment is organised, professional and well maintained.

General Administration and Coordination

• Support management with general administrative tasks.
• Prepare letters, emails, notices and internal communication when required.
• Maintain trackers for company assets, employee equipment and office inventory.
• Assist with employee engagement activities and internal events.
• Coordinate with UK and India teams where required.
• Support compliance documentation and audit preparation.

Accounting / Finance Support Added Advantage

Candidates with basic accounting knowledge will be preferred. Responsibilities may include:

• Assisting with invoice filing and basic payment follow-ups.
• Coordinating expense records and supporting documentation.
• Maintaining petty cash or office expense records where required.
• Supporting the accounts team with basic administrative tasks.
• Coordinating vendor bills and approvals.

Required Skills and Experience

• 1 to 5 years of experience in HR, recruitment or office administration.
• Good understanding of HR processes, employee records and documentation.
• Experience using KeKa HR Suite or similar HRMS platform preferred.
• Good communication skills in English.
• Strong organisational and follow-up skills.
• Ability to handle confidential information responsibly.
• Good working knowledge of MS Office, especially Excel, Word and Outlook.
• Ability to work independently and manage multiple tasks.
• Professional attitude and good interpersonal skills.
• Basic accounting or finance administration knowledge will be an advantage.

Preferred Candidate Profile

The ideal candidate should be:

• Responsible, reliable and process-oriented.
• Comfortable working in a growing technology company.
• Able to coordinate with employees, candidates, vendors and management.
• Good at maintaining records and following up on pending tasks.
• Polite, professional and clear in communication.
• Flexible to support both HR and office administration responsibilities.

Educational Qualification

• Bachelors degree in HR, Business Administration, Commerce or related field.
• MBA HR or relevant HR certification will be an added advantage.

What We Offer

• Opportunity to work with a growing UK and India-based technology company.
• Exposure to HR operations, recruitment, administration and business support.
• Professional work environment.
• Opportunity to work closely with management and cross-functional teams.
• Career growth based on performance and contribution.

Job Summary for Posting

Intelex Systems Private Limited, Hyderabad is hiring an HR Executive / HR & Office Administration Executive to manage HR operations, recruitment, KeKa HRMS coordination, employee documentation, office administration and general administrative support. KeKa experience is preferred, and basic accounting knowledge will be an added advantage.