HR Executive - HR & Administration

Admin Executive (NDT Services)

Job Summary
We are looking for a proactive Admin Executive to anchor our office and field operations. You will be the central point for managing technician safety gear, urgent travel logistics, and day-to-day office facilities. The ideal candidate is highly organized, capable of handling "Tatkal" (emergency) requirements, and maintaining meticulous records of company assets.

1. Safety & PPE Management

• Inventory Control: Maintain a real-time stock register for all Personal Protective Equipment (PPE), including safety shoes, helmets, coveralls, and specialized NDT gear.
• Issuance & Tracking: Systematically issue PPE to field staff and maintain signed acknowledgement records.
• Compliance: Conduct periodic audits of safety gear to ensure all items meet safety standards and replace damaged or expired equipment immediately.
  
  2. Travel & Field Logistics (Tatkal Support)

• Urgent Travel: Handle high-priority "Tatkal" bookings for train and air tickets to meet sudden project mobilization needs.
• Accommodation: Arrange hotel stays or guest house facilities for staff near industrial sites or offshore locations.
• Site Coordination: Arrange local transport and logistics for field teams moving between sites.
  
  3. Office Administration & Facilities

• Operations: Oversee daily office functions to ensure a professional and smooth-running environment.
• Cleanliness: Supervise housekeeping staff to maintain the highest standards of office hygiene and organization.
• Supplies Management: Monitor and restock office stationery, pantry items, and housekeeping materials.
• Vendor & Utility Management: Coordinate with service providers for internet, electricity, plumbing, and printer maintenance.
  
  4. Asset & Inventory Management

• Asset Register: Maintain an updated master list of all company assets, including laptops, furniture, and NDT equipment.
• Issue & Collection: Track the movement of assets assigned to employees; document and report any damaged or missing items.
• Onboarding: Arrange "Joining Kits," including ID cards, workstations, and welcome setups for new hires.
  
  5. Documentation & Courier Management

• Courier Operations: Handle the dispatch and tracking of bills, invoices, legal documents, and physical assets/parcels.
• Record Keeping: Ensure all administrative filing-both digital and physical-is up to date for audit readiness.
  
  Candidate Requirements

• Experience: 1-3 years in Admin/Operations, ideally in an industrial or NDT-related field.
• Skills: Strong mastery of MS Excel for inventory and asset tracking.
• Attributes: Ability to work under pressure (especially for urgent travel bookings) and extreme attention to detail for safety records. Qualifications

• Graduate from any stream
• 1-3 years of experience in handing Administration activities.
• Ready to work from office.
• Extend the working as per business requirement.
• Ability to work independently, multi-tasking abilities.
• Knowledge of MS office (especially Excel & Power Point)
• Good communication & analytical skills.