HR Executive & Generalist

About company

We are a startup company that has recently started building our team. Were looking for talented and motivated individuals who are willing to contribute, collaborate, share ideas, and work effectively in a team environment

Work Mode : Work from Office

Work Schedule: Monday to Saturday (6 days a week)

Work Location: Hebbal, Bengaluru

Job Summary

We are looking for a highly responsible and hands-on HR & IT Recruiter who can independently manage end-to-end IT recruitment, HR operations, administration, statutory compliance, employee coordination, and other responsibilities assigned by the management.

The ideal candidate should be capable of working closely with the CEO/Management as a trusted support resource, handling confidential matters, coordinating multiple activities, and ensuring that HR, recruitment, administration, and compliance functions are carried out smoothly and efficiently.

Key Responsibilities

1. End-to-End IT Recruitment

• Manage the complete recruitment lifecycle from manpower requirement to candidate joining.
• Understand job requirements and prepare/review Job Descriptions.
• Source candidates through LinkedIn, Naukri, job portals, employee referrals, social media, and other channels.
• Conduct candidate screening and initial HR interviews.
• Coordinate technical and managerial interview rounds.
• Maintain candidate databases, recruitment trackers, and MIS reports.
• Handle salary discussions, negotiations, offer preparation, and follow-ups.
• Coordinate pre-joining formalities and ensure smooth onboarding.
• Maintain a strong candidate pipeline for current and future requirements.
• Track recruitment KPIs such as time-to-hire, source effectiveness, offer-to-join ratio, and recruitment status.

2. HR Operations

• Manage day-to-day HR operations and employee lifecycle activities.
• Handle joining formalities, employee documentation, confirmation, transfers, promotions, and exits.
• Maintain employee records and HR databases.
• Prepare HR letters, communications, policies, and other employee-related documents.
• Coordinate attendance, leave, payroll inputs, and employee benefits.
• Support performance management, appraisal processes, employee engagement, and grievance handling.
• Ensure proper HR documentation and confidentiality of employee information.

3. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate and monitor PF, ESI, Professional Tax, TDS, Labour Welfare Fund, and other applicable statutory requirements.
• Maintain statutory records and documentation.
• Coordinate with external consultants, payroll teams, auditors, and government authorities whenever required.
• Ensure timely submission of statutory returns and payments.
• Keep management informed about important changes in applicable labour regulations.

4. Administration & Facility Management

• Independently handle day-to-day office administration activities.
• Coordinate office facilities, housekeeping, security, maintenance, vendors, stationery, and other administrative requirements.
• Manage vendor coordination and service agreements.
• Monitor office infrastructure and ensure a smooth working environment.
• Coordinate travel, accommodation, meetings, events, and other administrative requirements as assigned.
• Maintain administrative records and track office-related expenses.

5. CEO / Management Support

• Work closely with the CEO as a personal and professional support resource for HR, administrative, operational, and other management-assigned activities.
• Handle confidential information and sensitive matters with a high level of discretion.
• Coordinate meetings, appointments, follow-ups, documentation, and communications as required.
• Prepare reports, presentations, trackers, letters, and other documents for the CEO.
• Follow up with internal teams and external stakeholders on assignments given by the CEO.
• Take ownership of special projects and assignments entrusted by the management.
• Ensure timely completion and follow-up of tasks without requiring continuous supervision.
• Act as a reliable coordination point between the CEO, employees, vendors, candidates, and other stakeholders.

Required Skills & Competencies

• Strong experience in end-to-end IT recruitment.
• Good knowledge of HR operations and employee lifecycle management.
• Practical understanding of statutory compliance and labour laws.
• Strong communication and interpersonal skills.
• Excellent follow-up and coordination abilities.
• Strong MS Excel/Google Sheets and reporting skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and multitasking abilities.
• Ability to work independently and take ownership of assignments.
• Mature, professional, proactive, and solution-oriented approach.
• Ability to work directly with senior management/CEO.
• Willingness to take up responsibilities beyond conventional HR functions when required.

Key Success Measures

• Timely closure of IT vacancies.
• Quality and stability of hires.
• Effective HR operations and employee support.
• Timely statutory compliance.
• Smooth administration and office functioning.
• Accurate HR documentation and MIS.
• Responsiveness to CEO/management requirements.
• Ability to independently manage multiple priorities and deliver assignments on time.