Hr Executive And Recruiter

Job Description for Senior Hr Executive

Recruitment & Manpower planning

Lead the process of manpower planning for the Regional office / Warehouse in conjunction withthe various department/ function according to the business plan of the company.

Frame recruitment & induction policy and ensure that all recruitment needs are addressed within defined framework.

Devising, running and evaluating selection processes including interviews, psychometric tests,personality questionnaires and various group activities.

Maintain the work structure by updating job requirements & job descriptions for all positions.

Conduct and analyze exit interview and make actionable recommendations based on data.

Manage manpower cost profitability of the organization, ensure most competitive resources are attracted in the budgeted cost.

Design and develop succession planning for a seamless transition of the companys leadership from generation to generation.

HR Operations

Ensure the timely processing of monthly payroll related information and full & final settlement as per timeline.

Ensure that the annual increments, Bonus and spot awards is affected and disbursed within timeline.

Liaison with Internal / External partners in the resolution of any payroll concerns.

Ensure entitlements and statutory pay out to employees is done as per SOP and TAT.

Responsible for all payroll & statutory compliance requirements.

Tax calculation and helping employees to get it done within define time frame.

Contractors monthly invoice verification & Processing (40 invoices monthly)

Manpower Agreements with Outsources agencies/contractors.

Investment Declaration provision and submission.

Minimum wages, Gratuity, Bonus calculation. Employee Life Cycle & People Management

Process owner for all record management pertaining to employee’s personnel files, Attendance /leave data, Salary payments etc. during the employee lifecycle.

Ensure proper documentation and records management across Employee life cycle.

Manage the process of handling HR issues and decide on escalated employee grievance issues.

To keep professional contact with Management/ Professional associations.

Responsible for critical interfacing internally with all departments and functions.

Mentoring employees as and when required.

Employee Welfare & Engagement

Prepare annual employee engagement activity calendar.

Implement fair and just employee welfare policies within the purview of law and organizational need.

Organize various welfare activities such as R&R, Sports event, Cultural Programs, Outdoor picnic,

Breakfast meet, Ex-employees’ alumni event & Rendezvous program.

Celebrating monthly birthdays and all public holidays with special theme and team games.

Nurture a positive working environment within the organization to keep employee morale at high.

Implement workplace safety procedures and execute best practices to manage risk.

Compensation & Benefits

Conceptualize and develop the compensation & benefits strategy and operational plan keeping in context compliance requirements that translate into medium and long term implementation.

Analyze compensation policies, government regulations, and prevailing wage rates to develop competitive compensation plans.

Coordinates and provides guidelines to put up proposals to the management for compensation change reviews based on competitive market data and emerging trends and industry practices.

Design, evaluate and modify benefits policies to ensure that existing programs are current,competitive and in compliance with legal requirements.

Devises and recommends initiatives in the area of compensation for long term retention of talent with clear cost value and benefits.

Prepare and distribute written communications to inform employees of benefits, compensation and HR policies.

Provide accurate data for participation in any compensation benchmarking survey.

PMS Management & Corporate HR Initiatives

Support the design and implementation of organization wide HR initiatives related to performance, HR systems & processes such as KRA setting, PMS, incentives etc.

Facilitate feedback session between appraiser and appraise.

Ensure opening and closing of appraisal is carried out in the stipulated time frame.

Grading Structure, Creation of Organ gram, Identify unique roles, Job Description creation -Assessment of current HR Lifecycle processes, policies and practices of the organization.

Motivating employees for improved performance, and shaping the workforce of the organization to accomplish its future business plans.

Ensuring exits are processed and analyzing data for exit interviews for resigned /absconding employees and present issues if any arising out of the interview.

Reviewing/vetting/drafting of HR Policies

Training & Development

Prepare Annual Training calendar for all employees.

Identifying employee training needs and nominate them for training in co ordination with HOD's

Conduct PMS Training for employees & HOD's as per schedule.

POSH- Conduct employee training (once in a year ) .ICC members training

Maintain training attendance and feedback data to improve existing training process .

Advising HR on employee exits procedures.

HRMS Management

Preparing Daily / Weekly / Monthly HR related reports & dashboard.

Recruitment tracker, on boarding & off boarding tracker, Salary advance tracker.

Payroll cost report ,Compliance report, Employee grievances report, Overtime report

Active headcount report ,Demographic comparison report Compliance Tracker, Attrition report, Daily attendance report, Full & final settlement report.

Office Administration Management

Supervising administration related activities including housekeeping, infrastructure management,facilities planning, security & utilization of resources of all branches.

Managing AMCs pertaining to upkeep of office equipment, ensuring compliance with the Service Level Agreements by the vendors.

Check and control the Annual maintenance contract for all printers at different locations.

Coordinate for getting quotations from different suppliers for all admin related purchases.

Manage and carryout all maintenance work at different office.

Disposal of the company’s fixed assets when agreed and according to applicable policies and approvals.

Canteen, Housekeeping, Security Management.