Hr Executive And Recruiter

Job Description HR Executive

Position: HR Executive
Department: Human Resources
Location: [Location]
Reporting To: HR Manager / Management
Experience: 1–4 Years
Employment Type: Full-Time

Job Purpose

The HR Executive will be responsible for managing day-to-day HR operations, employee coordination, recruitment support, attendance and leave management, payroll coordination, employee documentation, statutory compliance support, and maintaining a positive and disciplined work environment.

Key Responsibilities

1. Recruitment & Selection

• Coordinate the end-to-end recruitment process for assigned positions.
• Prepare and post job descriptions on relevant recruitment platforms.
• Source and screen candidates through job portals, references, and other channels.
• Conduct initial HR interviews and coordinate technical/management interviews.
• Coordinate salary discussions, selection, documentation, and offer letters.
• Maintain a database of candidates and recruitment status.

2. Employee Joining & Documentation

• Coordinate employee onboarding and joining formalities.
• Collect and verify employee documents.
• Maintain employee personal files and HR records.
• Prepare appointment letters, confirmation letters, and other HR documents.
• Conduct joining formalities and HR induction.

3. Attendance, Leave & Payroll Coordination

• Maintain daily attendance and employee leave records.
• Monitor late coming, absenteeism, unauthorized absence, and regularization.
• Coordinate monthly payroll inputs with the concerned department.
• Verify salary-related information such as attendance, leave, deductions, incentives, and reimbursements.
• Coordinate employee queries relating to salary and attendance.

4. Employee Relations

• Handle routine employee queries and grievances professionally.
• Coordinate between employees and management for HR-related matters.
• Support disciplinary processes and documentation where required.
• Monitor employee conduct and adherence to company policies.
• Maintain confidentiality of employee and company information.

5. HR Policies & Compliance

• Assist in implementing and communicating HR policies and procedures.
• Ensure proper maintenance of statutory and HR records.
• Coordinate with consultants/agencies for PF, ESI, labour law, and other statutory compliance matters.
• Maintain compliance-related employee documentation and records.
• Keep track of applicable changes in labour laws and HR regulations.

6. Performance Management

• Coordinate probation reviews and employee confirmation processes.
• Assist in performance appraisal activities.
• Maintain records of employee performance reviews.
• Coordinate performance improvement plans wherever required.

7. Employee Exit & Full & Final Settlement

• Coordinate resignation and exit formalities.
• Monitor notice periods and handover requirements.
• Conduct/coordinate exit interviews.
• Coordinate full and final settlement with Finance.
• Ensure timely issuance of relieving and experience letters as per company policy.

8. HR MIS & Reporting

• Maintain accurate HR databases and employee records.
• Prepare regular HR reports relating to headcount, attendance, attrition, recruitment, leave, and employee status.
• Maintain recruitment trackers and joining/exit records.
• Provide HR data and reports to management as required.

Required Skills

• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Knowledge of recruitment and general HR processes.
• Working knowledge of MS Excel and MS Office.
• Basic understanding of payroll, PF, ESI, and labour compliance.
• Good documentation and record-keeping skills.
• Ability to maintain confidentiality.
• Strong problem-solving and employee-handling skills.
• Ability to work independently and coordinate with multiple departments.

Educational Qualification

• MBA/PGDM in Human Resources, or
• Graduate/Postgraduate degree with relevant HR experience.

Key Performance Indicators (KPIs)

• Timely closure of recruitment requirements.
• Accuracy of attendance and payroll inputs.
• Timely completion of joining and exit formalities.
• Maintenance of accurate employee records.
• Employee grievance resolution and response time.
• Compliance with HR policies and statutory requirements.
• Timely submission of HR MIS and reports.
• Employee retention and engagement support.

Preferred Experience

Candidates with experience in recruitment, employee relations, payroll coordination, attendance management, statutory compliance, and HR documentation will be preferred.

Note: The responsibilities may be modified from time to time based on business requirements and management directions.Role & responsibilities

Preferred candidate profile