Hr Executive And Personal Assistant

Role & responsibilities

HR EXECUTIVE RECRUITMENT & HR OPERATIONS

Company: Freecia Professional India Pvt. Ltd.
Industry: Beauty, Cosmetics & Personal Care
Experience: 24 years
Salary: 25,000–30,000 gross per month
Employment: Full-time | Work from Office
Joining: Immediate joiners only
Reporting to: Assistant Operations Manager

ROLE OVERVIEW

We are looking for a proactive HR Executive to manage recruitment and day-to-day HR operations for our sales, head-office and factory teams. The role requires strong follow-up, accurate documentation, confidentiality and timely execution.

KEY RESPONSIBILITIES

• Manage recruitment: candidate sourcing, screening, interview scheduling, offer follow-up and joining coordination.
  • Recruit for sales, operations, digital marketing, creative and factory positions.
  • Maintain a vacancy tracker showing candidate status, interview feedback, expected joining dates and pending actions.
  • Complete joining documentation and coordinate employee induction.
  • Monitor attendance, leave, late arrivals, missing punches and unauthorised absence.
  • Share daily attendance exceptions and follow up with employees and reporting managers.
  • Prepare accurate payroll inputs and coordinate with accounts for timely processing.
  • Maintain employee files, appointment letters, probation reviews, confirmations and approved HR communications.
  • Coordinate employee queries and escalate sensitive matters to management.
  • Follow up on probation assessments and scheduled performance reviews.
  • Coordinate resignation documentation, handovers, asset returns and exit clearances.
  • Maintain HR records and support compliance coordination with accounts and external consultants.
  • Submit a weekly HR dashboard covering recruitment, attendance, joinings, exits and pending cases.

KEY RESULT AREAS

• Timely closure of approved vacancies with suitable candidates.
  • Complete and accurate joining documentation.
  • Daily attendance monitoring and timely exception reporting.
  • Accurate payroll inputs submitted within agreed deadlines.
  • Timely probation reviews and employee-record updates.
  • Prompt follow-up and resolution of employee queries.
  • Documented exit clearances and handover tracking.
  • Accurate, timely weekly HR reporting.

Preferred candidate profile

IDEAL CANDIDATE PROFILE

• Graduate in any discipline; an MBA/PGDM in HR is preferred.
  • 2–4 years of practical experience in recruitment and HR operations.
  • Experience hiring sales executives, office staff and operational teams.
  • Hands-on knowledge of Naukri, LinkedIn, referrals and other recruitment channels.
  • Comfortable managing attendance, leave records, payroll inputs, onboarding and exit documentation.
  • Good working knowledge of MS Excel, including filters, basic formulas and employee trackers.
  • Clear written and verbal communication in English and Hindi.
  • Able to draft professional emails and maintain accurate records.
  • Strong follow-up skills, attention to detail and ownership of deadlines.
  • Mature and discreet when handling confidential employee information.
  • Able to work independently and coordinate with multiple department heads.
  • Experience in beauty, cosmetics, FMCG, distribution or manufacturing will be an advantage.
  • Immediate availability and willingness to work from office are mandatory.

KEY SKILLS

Recruitment | Talent Acquisition | HR Operations | Attendance Management | Payroll Coordination | Onboarding | Employee Documentation | Exit Formalities | HR MIS | MS Excel | Employee Relations