Hr Executive And Generalist

NKCC PVT. LTD.

JOB DESCRIPTION HR GENERALIST

Department: Human Resources
Designation: HR Generalist
Location: Mahalunge, Chakan, Pune
Industry: Corrugated Packaging / Manufacturing
Reporting To: Senior HR Manager / Management
Experience: 2–5 Years
Employment Type: Full-Time

1. Job Purpose

To manage day-to-day HR operations, employee relations, recruitment, payroll coordination, statutory compliance, attendance, performance management, training, and HR documentation for office staff and factory employees, ensuring smooth HR operations and compliance with applicable labour laws.

2. Key Responsibilities

A. Recruitment & Selection

• Manage end-to-end recruitment for staff, technical, supervisory, and production positions.
• Coordinate job postings, candidate sourcing, screening, interviews, and follow-ups.
• Maintain recruitment trackers and ensure timely closure of vacancies.
• Coordinate joining formalities and onboarding of new employees.

B. Attendance, Leave & Payroll

• Monitor daily attendance, absenteeism, late coming, overtime, and shift schedules.
• Maintain leave records and ensure adherence to company leave policies.
• Coordinate monthly payroll processing, salary inputs, deductions, advances, and full-and-final settlements.
• Verify attendance and overtime records before payroll finalisation.

C. Statutory Compliance

• Coordinate PF, ESIC, bonus, gratuity, minimum wages, professional tax, and other applicable statutory compliances.
• Maintain employee records, registers, returns, and supporting documents.
• Coordinate labour law inspections, statutory audits, and consultant follow-ups.
• Ensure timely documentation and compliance with applicable employment laws.

D. Employee Relations & Grievance Handling

• Address employee queries, grievances, disciplinary matters, and workplace concerns.
• Coordinate warning letters, show-cause notices, counselling, and disciplinary documentation.
• Support employee engagement, welfare activities, and retention initiatives.
• Maintain discipline and promote a positive work culture across departments.

E. HR Documentation & Administration

• Prepare offer letters, appointment letters, confirmation letters, transfer letters, warning letters, and relieving letters.
• Maintain employee personal files, master data, attendance records, and HR trackers.
• Monitor probation, confirmation, notice periods, resignations, and exit formalities.
• Maintain updated HR policies, SOPs, and employee records.

F. Performance Management & Training

• Coordinate KRA/KPI setting, performance reviews, appraisals, and employee development plans.
• Identify training needs and coordinate training programmes.
• Maintain training records, skill matrices, and performance evaluation documentation.
• Support departmental heads in manpower planning and productivity improvement.

G. Factory HR & Manpower Management

• Coordinate daily manpower requirements with Production, PPC, Quality, Maintenance, Stores, and other departments.
• Monitor contract labour attendance, deployment, contractor documentation, and manpower shortages.
• Coordinate shift-wise manpower planning and workforce discipline.
• Support factory audits, safety initiatives, employee welfare, and compliance activities.

3. Qualifications

• Graduate in any discipline; MBA/PGDM in HR or a postgraduate qualification in Human Resource Management preferred.
• 2–5 years of relevant HR experience, preferably in manufacturing or a factory environment.
• Working knowledge of payroll, labour laws, PF, ESIC, recruitment, and employee relations.
• Proficiency in MS Excel, Word, email, and HR MIS reporting.

4. Required Skills

• Strong communication and interpersonal skills.
• Good coordination and problem-solving abilities.
• Knowledge of HR policies and statutory compliance.
• Ability to handle confidential employee information.
• Strong follow-up, documentation, and time-management skills.
• Ability to work effectively with shop-floor employees, contractors, and management.

5. Key Performance Indicators (KPIs)

• Recruitment turnaround time and vacancy closure rate.
• Attendance accuracy and payroll input accuracy.
• Timely statutory compliance and audit documentation.
• Employee grievance resolution and retention.
• Completion of joining, confirmation, and exit formalities.
• Contract labour documentation and manpower availability.