HR cum Personal Secretary Architecture & Design Studio

HR cum Personal Secretary - Architecture & Design Studio

Company: Studio Saarth

Location: Jaipur, Rajasthan

Employment Type: Full-time

Work Mode: Work from Office

Experience: 2-5 Years

Qualification: Graduate/Postgraduate in HR, Business Administration, Management, or a related field

About The Role

Studio Saarth is looking for a highly organized, proactive, and people-oriented HR cum Personal Secretary to manage day-to-day HR operations while providing administrative and executive support to the leadership team.

The ideal candidate should have strong communication and coordination skills, a professional personality, excellent follow-up abilities, and the ability to manage multiple responsibilities in a fast-paced architecture and design environment.

The role will involve HR administration, recruitment, employee engagement, attendance and leave management, documentation, office coordination, scheduling, and executive support.

Key Responsibilities

HR & Recruitment

• Manage day-to-day HR operations and employee-related activities.
• Handle end-to-end recruitment for architects, architectural assistants, junior architects, interns, and support staff.
• Coordinate with hiring managers and department heads to understand manpower requirements.
• Source candidates through job portals, LinkedIn, references, and other recruitment channels.
• Screen profiles, coordinate interviews, maintain candidate records, and follow up with candidates.
• Manage joining formalities, onboarding, documentation, and induction of new employees.
• Maintain employee files, HR records, attendance, leave, and other employee documentation.
• Track employee performance reviews, confirmations, and probation periods.
• Support employee engagement initiatives and address routine employee queries.
• Assist in developing and implementing HR policies, processes, and workplace guidelines.
• Maintain confidentiality of employee and company information.
  
  

Executive / Personal Secretary Support

• Provide day-to-day administrative and coordination support to the Founder/Director.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, notes, minutes, and action points whenever required.
• Track pending tasks, commitments, and follow-ups on behalf of the leadership team.
• Handle professional correspondence, emails, calls, and communication with clients, consultants, vendors, and team members.
• Prepare and organize presentations, reports, documents, and other business-related information.
• Maintain important records, files, documents, and confidential correspondence.
• Coordinate travel arrangements, meetings, and other administrative requirements when required.
  
  

Office Administration & Coordination

• Coordinate with employees and departments to ensure smooth day-to-day office functioning.
• Assist in managing office supplies, vendor coordination, and administrative requirements.
• Maintain attendance, leave records, staff schedules, and other operational trackers.
• Support employee communication regarding meetings, policies, events, and office activities.
• Assist in organizing employee meetings, training sessions, celebrations, and engagement activities.
• Ensure timely follow-up on administrative and HR-related tasks.
  
  

Required Qualifications & Experience

• Graduate/Postgraduate degree in HR, Business Administration, Management, or a related field.
• 2-5 years of relevant experience in HR, administration, executive assistance, or a combination of these functions.
• Prior experience in an architecture, design, real estate, construction, consulting, or professional services environment will be an advantage.
• Experience in recruitment and employee coordination is preferred.
• Candidates with previous HR cum Executive Assistant/Personal Secretary experience will be preferred.
  
  

Required Skills

• Strong verbal and written communication skills.
• Good proficiency in MS Office - Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Ability to maintain confidential information.
• Good interpersonal and relationship-management skills.
• Professional email and documentation skills.
• Ability to multitask and manage competing priorities.
• Strong attention to detail.
• Comfortable working with senior management and multidisciplinary teams.
  
  

Key Competencies

• Proactive and responsible approach.
• Professional and presentable personality.
• High level of discretion and confidentiality.
• Strong ownership and accountability.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making skills.
• Excellent coordination and follow-up.
• Adaptability and willingness to take up diverse responsibilities.
  
  

Preferred Candidate Profile

The ideal candidate will be someone who can effectively balance people management and executive support, ensuring smooth HR operations while helping leadership stay organized and focused on business and project priorities.

Candidates with experience in architecture/design firms, real estate, construction, or other project-based organizations will be preferred.

Salary: As per experience and industry standards

Joining: Immediate/Negotiable

Location: Jaipur, Rajasthan

Work Mode: Work from Office