HR Coordinator

• The Human Resources Coordinator is responsible for the HR administration processes in the team.
• They are the first point of contact for day-to-day HR enquiries and managing the HR email inbox.
• They coordinate the new starter process.
• The Coordinator works closely with other HR team members, the Recruitment teams, Department Managers and other internal stakeholders.

Key Responsibilities:

• Ensure new employees are successfully inducted into the business, this includes : creating contracts of employment, ensure we have all necessary new starter documentation (e.g. Policy acknowledgement), set-up (e.g. user accounts), sending out all communication with new starters.
• Ensure induction set up is ready for the weekly induction sessions.
• Respond to enquiries from team members which are sent to the HR email inbox, escalating or seeking advice for more complex queries.
• Using BOB to run regular weekly/monthly reports as requested.
• Assist the Payroll and Benefits Advisor with payroll tasks as required.
• Ensure HR systems (BOB) are updated and maintained with the latest employee information and conduct monthly audit checks.
• Support time and attendance monitoring activities.
• Provide advice and answer queries on the BOB system from employees and Managers as and when required.
• Provide support with the leaver process including organising exit interviews for HR Manager/Advisor to undertake, as well as sending leaver confirmation emails.
• Have an understanding of other roles within the team, provide cover/support, as needed.
• Undertake project work as required.
• Contributing ideas for continuous improvement.
• Actively participate in Employee Engagement, Training and HR initiative projects.
• Other duties as assigned by the HR Manager.