HR - Business Admin

Job Summary

As our Business Admin, youll be part of the People team and the operational backbone of Signeasy. Youll own the employee experience from offer acceptance to exit, work directly with our C-suite on their calendars and travel, keep our workplace and tools running well, and support our Finance team as the role grows. This is a 1-year, full-time contract position.

Its a broad role with plenty of variety. On any given day, you might be getting a new joiner ready for Day 1, planning an executives trip to Dallas, and closing out a laptop return. Youll bring structure to all of it, and youll use AI to work faster and smarter along the way.

If you enjoy being the person others rely on to get things done, and youd like visibility across the whole business, youll find a lot to love here.

Responsibilities

People operations

• Manage employee records, documentation, and HRIS data so theyre always accurate and current and maintain HR trackers and reports
• Act as the first point of contact for employee questions on HR processes, policies, and tools
• Plan and coordinate engagement activities, celebrations, and internal events

Onboarding and offboarding

• Own onboarding and offboarding end to end, tracking every step to completion - Coordinate pre-joining logistics: offer documentation, swag, laptop setup, and Day 1 readiness
• Grant and revoke access to tools and systems, making sure each person has only the access their role requires
• Run structured exits: laptop recovery, access removal, and clean handovers
• Maintain a single source of truth for every joiner and exit

C-suite support

• Manage calendars for our C-suite executives, including scheduling, rescheduling, and prioritizing meetings
• Plan and book domestic and international travel end to end: flights, hotels, visas, local transport, and itineraries
• Plan and coordinate meetings and offsites for the C-suite, from scheduling and venues to on-the-day logistics
• Handle confidential information with discretion and sound judgment

Workplace and admin operations

• Keep the office well managed, well stocked, and organized
• Coordinate with vendors on supplies, equipment, and services
• Prepare the work-from-office analysis report in partnership with our workspace vendor

Laptops and tools

• Manage the laptop lifecycle: forecasting needs, procurement, allocation, servicing, and recovery
• Maintain the laptop asset sheet as the master record: device, serial number, owner, condition, and status
• Support device enrollment and compliance through Kandji
• Administer everyday tools like Google Workspace, Microsoft 365, Slack, and Zoom, and keep track of licenses and accessories

Finance support

• Support the Finance team with documentation, records, and routine admin tasks as you settle in
• No prior finance experience is required. Youll learn on the job.

AI and automation

• Use AI tools for drafting, summarizing, data cleanup, and reporting
• Build simple automations and templates that reduce manual, repetitive work
• Keep improving our trackers and workflows so theyre smarter, not busier

Who you are

Were looking for someone structured, detail-oriented, and people-first: a dependable operator who takes ownership and keeps things moving.

• 2 to 3 years of experience in HR operations, business administration, or executive support (a blend is ideal)
• Excellent organization and documentation skills, with a track record of keeping trackers and calendars accurate
• Hands-on experience with Google Workspace and/or Microsoft 365
• A basic understanding of access management and device setup
• Comfort using AI tools to work more efficiently
• Discretion and sound judgment with confidential information
• Strong written and spoken English, schooled in an English-medium institution, with a clear, service-minded communication style
• Self-driven, reliable, and calm under pressure, with the ability to manage multiple priorities

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.