HR Associate

Job Description - HR Associate

Position: HR Associate

Experience: 1-3 Years

Department: Human Resources

Employment Type: Full-Time

Location: Delhi-NCR (Work from Office)

Role Overview

We are looking for an HR Associate with 1-3 years of experience to support day-to-day HR operations at IG Defence. The role covers the full employee lifecycle, from hiring and onboarding to records, compliance and exit. It suits someone who is organised, discreet, and comfortable working in a fast-growing defence R&D and manufacturing environment where confidentiality matters.

Key Roles & Responsibilities

Recruitment and Onboarding

• Post job openings on the company careers portal, Naukri, LinkedIn and other job portals.
• Screen CVs, conduct first-level telephonic screening, and shortlist candidates against the JD.
• Schedule interviews with panel members (virtual and in person) and collect interview feedback on time.
• Maintain the recruitment tracker with candidate status, interview outcomes, offers and joining dates.
• Prepare offer letters, appointment letters and joining kits as per approved formats.
• Coordinate background verification, document collection and joining formalities.
• Conduct induction for new joiners and ensure policy acknowledgements, NDAs and declarations are signed.
• HR Operations and Records
• Create and update employee records in the HRMS (Keka) and maintain physical and digital personnel files.
• Manage attendance, leave, shift and overtime records and resolve employee queries on them.
• Share accurate monthly payroll inputs (joiners, leavers, attendance, leave, deductions) with payroll/accounts.
• Issue HR letters such as confirmation, increment, experience, relieving and employment verification letters.
• Keep asset handover, ID card and access records up to date with Admin and IT.

Compliance and Policies

• Support statutory compliance for PF, ESIC, gratuity, bonus and other applicable labour laws, and maintain registers.
• Support audits and inspections by keeping documents complete and ready.
• Help roll out HR policies and SOPs and answer employee questions about them.
• Handle employee data with strict confidentiality and follow the company's security protocols.
• Exit and Employee Engagement
• Manage resignations and exits: clearance, knowledge handover, exit interviews and full and final settlement inputs.
• Plan and run engagement activities, celebrations and internal announcements.
• Act as a first point of contact for employee concerns and escalate sensitive matters appropriately.

HR MIS and Reporting

• Prepare weekly and monthly HR reports: headcount, hiring status, attrition, attendance and joining reports.
• Maintain HR dashboards and trackers in MS Excel.
• Required Skills
• Good understanding of end-to-end recruitment and the employee lifecycle.
• Working knowledge of HR documentation and basic Indian labour laws (PF, ESIC, Shops & Establishments/Factories Act, the new Labour Codes).
• Strong MS Excel skills (VLOOKUP/XLOOKUP, pivot tables) plus MS Word and PowerPoint.
• Experience with an HRMS such as Keka, Zoho People, greytHR or similar.
• Clear written and spoken English and Hindi.
• High integrity and the ability to keep sensitive information confidential.
• Organised, quick to follow up, and able to handle many tasks at once.

Educational Qualification

Essential: Graduate in any discipline (BBA, B.Com, BA preferred).

Preferred: MBA/PGDM in HR, MSW, or MA in HRM / Personnel Management.

Experience

2-4 years of relevant experience in one or more of:

- Recruitment and talent acquisition

- HR operations and generalist roles

- Onboarding and employee documentation

- Attendance, leave and payroll inputs

- Manufacturing, engineering, aerospace or defence HR (an advantage)

Preferred Candidate Profile

The ideal candidate is a hands-on HR professional who can run day-to-day HR operations without close supervision, keeps records accurate and confidential, and handles employees and hiring managers with maturity and good judgement. Candidates may be required to undergo background verification as per company policy.

How to Apply

Apply on Naukri,

or

email your CV to [email removed] with the subject "Application - HR Associate".