HR Associate US Operations | Night Shift | Freshers Welcome

HR Associate – US Operations | Night Shift | Freshers Welcome

Company: UnivEdge Consulting Private Limited

Location: Greater Noida West, Uttar Pradesh – On-site

Shift: 6:30 PM to 4:00 AM IST, Monday to Friday

Employment Type: Full-time, Permanent

Experience: Fresher to 1 year

About UnivEdge Consulting

UnivEdge Consulting is an IT staffing and recruitment company supporting clients across the United States, Canada, and India. We recruit technology professionals across data engineering, AI/ML, cloud, cybersecurity, software development, and other IT disciplines.

Our India team operates during US business hours from our office in Greater Noida West.

About the Role

We are looking for an enthusiastic and responsible HR Associate to support our HR and internal recruitment activities.

This is an entry-level opportunity for fresh graduates who want to build a career in Human Resources. The selected candidate will receive practical exposure to recruitment, employee onboarding, attendance management, HR documentation, engagement activities, payroll coordination, and employee record management.

You do not need prior HR experience. However, you must have good communication skills, attention to detail, basic knowledge of Microsoft Office, and a genuine interest in developing a career in HR.

Key Responsibilities

Internal Recruitment

• Source candidates for internal positions through LinkedIn, Naukri, job portals, referrals, and social media
• Review resumes and conduct initial candidate screening
• Schedule interviews and coordinate between candidates and interviewers
• Maintain recruitment trackers and update candidate statuses
• Follow up with shortlisted candidates regarding interviews, documentation, and joining
• Assist with offer-letter preparation and pre-joining engagement

Onboarding and Employee Records

• Collect and verify joining documents from new employees
• Assist with joining formalities and employee orientation
• Create and maintain employee files and HR records
• Update employee information, emergency contacts, and other employment details
• Track probation and confirmation dates
• Ensure employee records remain complete, accurate, and confidential

Attendance and Payroll Support

• Maintain daily attendance and leave records
• Track late arrivals, absences, and approved leave
• Help prepare monthly attendance and payroll inputs
• Coordinate with employees to resolve attendance discrepancies
• Maintain incentive, reimbursement, and payroll-related trackers
• Support full-and-final settlement documentation during employee exits

HR Documentation

• Assist in preparing offer letters, appointment letters, confirmation letters, warning letters, relieving letters, and experience certificates
• Maintain organized digital and physical employee records
• Use approved templates and ensure documents are reviewed before being issued
• Support the implementation and communication of company policies

Employee Engagement and HR Support

• Help organize employee engagement activities and office events
• Respond to routine employee questions regarding attendance, leave, policies, and documentation
• Coordinate birthday, work-anniversary, and employee-recognition activities
• Support performance-review and employee-feedback processes
• Assist with exit formalities and exit interviews
• Escalate sensitive employee matters to management

Reporting and Coordination

• Maintain HR trackers and prepare basic reports in Microsoft Excel
• Support access coordination for Ceipal ATS, LinkedIn Recruiter, Monster, Microsoft 365, and other tools
• Coordinate with finance, recruitment, administration, and management teams
• Complete assigned HR activities within agreed timelines

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, Management, Psychology, or a related discipline
• Fresh graduates and candidates with up to one year of experience may apply
• Good verbal and written English communication skills
• Basic proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Strong attention to detail and willingness to learn
• Ability to maintain confidentiality when handling employee information
• Comfortable speaking with candidates and employees
• Organized, dependable, and able to follow up consistently

Preferred Qualifications

• MBA or PGDM in Human Resources completed or currently pursuing through distance learning
• Internship experience in HR, recruitment, administration, or employee engagement
• Familiarity with LinkedIn, Naukri, or other job portals
• Basic understanding of recruitment and employee lifecycle processes
• Candidates residing in or near Greater Noida West, Noida, Ghaziabad, or nearby locations

What You Will Learn

• End-to-end internal recruitment
• Employee onboarding and offboarding
• Attendance, leave, and payroll coordination
• HR documentation and employee record management
• Employee engagement and performance coordination
• Fundamentals of US staffing operations
• Practical use of HR trackers, job portals, and applicant tracking systems

Mandatory Work Requirements

• This is a full-time, on-site position in Greater Noida West
• The working hours are 6:30 PM to 4:00 AM IST, Monday to Friday
• Candidates must be comfortable working permanently during the US/night shift
• This is not a remote, hybrid, rotational-shift, or day-shift position
• Candidates should consider their commute and transportation arrangements before applying

How to Apply

Interested candidates may apply with their updated resume and the following information:

• Current location
• Educational qualification
• Any HR or recruitment internship experience
• Notice period or earliest joining date
• Expected compensation
• Confirmation of willingness to work on-site during the permanent night shift