Hr Assistant

An HR Operations professional manages day-to-day HR activities across the employee lifecycle, from onboarding to exit, while maintaining accurate records, coordinating payroll, and supporting employees.

Job Title: HR Operations Executive / Specialist

Key Roles and Responsibilities

Recruitment and Hiring Support

- Coordinate hiring requirements with department heads.

- Schedule interviews and manage candidate communication.

- Prepare offer letters and coordinate pre-employment verification.

Employee Onboarding

- Collect and verify joining documents.

- Prepare appointment letters and create employee records.

- Coordinate induction, system access, equipment, and policy orientation.

Employee Records and HR Systems

- Maintain employee files, HR databases, and organizational records.

- Update employee information, reporting structures, transfers, and promotions.

- Ensure confidentiality and accuracy of employee data.

Attendance, Leave, and Payroll Coordination

- Track attendance, leave, overtime, and attendance discrepancies.

- Prepare and validate monthly payroll inputs, including salary revisions, incentives, deductions, and reimbursements.

- Coordinate with payroll and finance teams to resolve salary queries.

Benefits and Compliance

- Administer employee insurance, benefits, and welfare programs.

- Maintain documentation required under applicable employment laws and company policies.

- Coordinate statutory filings, audits, and compliance activities with relevant teams or service providers.

Employee Relations and Support

- Address employee queries related to policies, payroll, leave, and benefits.

- Support grievance resolution and disciplinary processes with appropriate confidentiality.

- Promote consistent application of HR policies.

Performance Management

- Coordinate probation reviews, confirmations, appraisals, and promotion cycles.

- Track completion of performance reviews and maintain documentation.

- Support managers with performance improvement processes.

Training and Employee Engagement

- Coordinate training calendars, sessions, attendance, and feedback.

- Organize employee engagement activities, recognition programs, and internal events.

- Support employee surveys and follow-up actions.

Employee Exit Management

- Coordinate resignations, notice periods, handovers, and exit interviews.

- Track asset returns, access removal, and departmental clearances.

- Coordinate full and final settlements and issue relevant exit documents.

HR Reporting and Process Improvement

- Prepare reports on headcount, hiring, attrition, attendance, and HR service delivery.

- Maintain HR procedures, templates, and process documentation.

- Identify opportunities to improve turnaround times, data accuracy, and employee experience.

Key Skills: HR administration, HRIS proficiency, Excel and reporting, payroll coordination, communication, confidentiality, attention to detail, and stakeholder management.