Hr Assistant

Role & responsibilities

HR Assistant Roles & Responsibilities

Industry: Real Estate / Infrastructure Company

1. Recruitment & Hiring

• Assist in preparing job descriptions and job postings.
• Source candidates through job portals, social media, references, and recruitment agencies.
• Screen CVs and shortlist suitable candidates.
• Coordinate interviews with department heads and management.
• Maintain candidate records and recruitment status.
• Assist in preparing offer and appointment letters.

2. Employee Onboarding

• Coordinate joining formalities and document collection.
• Prepare employee files and maintain required records.
• Support induction and introduction of new employees.
• Ensure employees understand company policies, rules, and procedures.

3. Attendance & Leave Management

• Maintain daily attendance, late-coming, leave, and movement records.
• Track employee absenteeism and prepare attendance reports.
• Coordinate attendance information with Accounts/Payroll for salary processing.
• Maintain records of overtime, incentives, and deductions where applicable.

4. Employee Records & HRMS

• Maintain updated employee personal files and HR documentation.
• Update employee information in HRMS or Excel records.
• Maintain records of confirmation, transfers, promotions, and resignations.
• Ensure proper filing and confidentiality of employee information.

5. Employee Support & Coordination

• Handle routine employee queries regarding HR policies, leave, attendance, and documentation.
• Coordinate with employees and department heads for HR-related matters.
• Assist in employee engagement activities, celebrations, and welfare programs.
• Support management in maintaining a positive workplace environment.

6. Performance & Confirmation

• Track probation periods and confirmation dates.
• Coordinate performance appraisal documentation.
• Maintain records of employee performance reviews and feedback.

7. Compliance & Documentation

• Assist in maintaining statutory and HR compliance records.
• Support preparation of required HR reports and documentation.
• Ensure employee documents are complete and properly maintained.

8. Exit & Full & Final Process

• Assist with resignation and exit formalities.
• Conduct/coordinate exit interviews.
• Collect company assets and documents from departing employees.
• Coordinate with Accounts and relevant departments for full & final settlement.

9. General HR Administration

• Prepare daily, weekly, and monthly HR reports.
• Maintain HR registers, files, and correspondence.
• Assist the HR Manager in day-to-day HR activities.
• Maintain strict confidentiality of employee and company information.

Key Skills

• Good communication and interpersonal skills
• Basic knowledge of recruitment and HR processes
• MS Office / Excel knowledge
• HRMS knowledge is an advantage
• Good documentation and record-keeping skills
• Coordination and follow-up skills
• Time management and confidentiality
• Knowledge of labour laws and HR compliance is an advantage

Preferred candidate profile