Hr Assistant

HR GENERALIST ROLES & RESPONSIBILITIES

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment for assigned positions, from sourcing to joining.
• Coordinate with department heads/managers to understand manpower requirements.
• Source candidates through job portals, LinkedIn, references, consultants, and other channels.
• Screen resumes, conduct initial HR interviews, and coordinate technical/management interviews.
• Manage offer negotiation, documentation, joining formalities, and onboarding.
• Maintain recruitment trackers and monitor Time-to-Fill, joining ratio, and recruitment pipeline.

2. Employee Lifecycle Management

• Manage employee lifecycle activities from joining to exit.
• Prepare and maintain offer letters, appointment letters, confirmation letters, transfer letters, promotion letters, and other HR documents.
• Ensure proper employee documentation and personnel records.
• Coordinate employee transfers, promotions, confirmations, and internal movements.

3. Attendance, Leave & Payroll Coordination

• Monitor employee attendance, leave, late coming, absenteeism, and regularisation.
• Coordinate monthly payroll inputs including attendance, leave, incentives, deductions, new joiners, and full & final settlements.
• Coordinate with Finance/Payroll teams to ensure timely and accurate salary processing.
• Maintain and verify attendance and payroll-related reports.

4. HR Policies & Compliance

• Implement HR policies, procedures, and employee guidelines across the organisation.
• Support development and periodic review of HR policies.
• Ensure compliance with applicable labour laws, statutory requirements, and company policies.
• Coordinate with external consultants/agencies for statutory compliance such as PF, ESIC, PT, gratuity, labour welfare and other applicable compliances.
• Maintain proper HR and statutory records.

5. Employee Engagement & Relations

• Act as the first point of contact for employees regarding HR-related queries and concerns.
• Handle employee grievances professionally and ensure timely resolution.
• Conduct employee engagement activities, celebrations, training programs, and internal initiatives.
• Promote positive employee relations and a healthy workplace culture.
• Conduct employee feedback and support retention initiatives.

6. Performance Management

• Coordinate the performance appraisal and review process.
• Ensure timely completion of probation/confirmation reviews.
• Support managers in setting KPIs/KRAs and documenting performance concerns.
• Assist in Performance Improvement Plans (PIPs) and employee development initiatives.

7. Learning & Development

• Identify training requirements in coordination with department heads.
• Coordinate internal and external training programs.
• Maintain training calendars, attendance, feedback, and training records.
• Evaluate training effectiveness and maintain documentation.

8. HR MIS & Reporting

• Prepare and maintain regular HR MIS reports.
• Track headcount, attrition, absenteeism, recruitment status, manpower cost, and employee movements.
• Maintain accurate HR databases and employee records.
• Provide HR reports and analysis to management for decision-making.

9. Employee Exit & Full & Final Settlement

• Manage resignation and exit formalities.
• Conduct/coordinate exit interviews and document employee feedback.
• Coordinate clearance, handover, relieving/experience letters, and full & final settlement.
• Ensure proper recovery of company assets, advances, and other dues where applicable.

10. HR Operations & Administration

• Ensure smooth day-to-day HR operations.
• Coordinate employee ID cards, HRMS/attendance systems, employee records, and HR documentation.
• Coordinate with Administration, Finance, IT, and other departments on employee-related matters.
• Maintain confidentiality of employee information and HR records.
• Support management in implementing HR initiatives and organisational changes.

KEY PERFORMANCE AREAS (KPIs)

• Recruitment closure & joining ratio
• Time-to-Fill positions
• Employee retention & attrition
• Attendance and payroll accuracy
• Employee grievance resolution
• HR documentation accuracy
• Compliance adherence
• Employee engagement
• Performance review completion
• HR MIS accuracy and timely reporting

CANDIDATE PROFILE

• Graduate/Postgraduate in HR, Human Resources, Business Administration, or related field.
• 3–7 years of relevant HR Generalist experience.
• Strong knowledge of recruitment, employee relations, HR operations, attendance, payroll coordination, and HR policies.
• Good communication, interpersonal, coordination, and problem-solving skills.
• Working knowledge of HRMS/ERP/Attendance & Payroll systems.
• Ability to independently manage day-to-day HR activities and coordinate effectively with management and employees.