HR and Administration Incharge

Job Description- HR & Admin Executive/Officer

Position: HR & Admin Executive / Officer
Industry: Manufacturing / Factory
Experience: Minimum 5 Years
Location: Maheshtala, Budge Budge, Kolkata, West Bengal
Reporting To: Plant Head/ HR Head

Job Summary
We are looking for an experienced HR & Admin professional with minimum 5 years of experience in a manufacturing/factory environment. The role will have a major focus on Administration and a supporting role in HR activities.

Key Responsibilities

• Manage day-to-day factory administration and facility operations.
• Handle security, housekeeping, canteen, transport and other employee welfare facilities.
• Manage vendors, contractors, service providers and administrative expenses.
• Ensure proper maintenance of factory infrastructure, office facilities and common areas.
• Handle gate entry, visitor management, security and general discipline.
• Maintain administrative records, licenses, contracts and statutory documents.
• Coordinate with government/local authorities and external agencies as required.
• Support employee attendance, leave, onboarding, documentation and payroll inputs.
• Assist in arranging official meeting, recruitment (If any), checking daily attendance, leave management, employee relations, grievance handling, disciplinary matters and handling daily IR issues.
• Support labor-law compliance, inspections and statutory documentation.
• Prepare monthly HR & Administration MIS and reports for management.

Qualification

• Graduate in any discipline from a recognized university.
• MBA/PGDM in HR / Personnel Management / Administration will be an added advantage.
• Good working knowledge of MS Office, particularly MS Excel.
• Knowledge of labor laws and factory-related statutory compliance will be preferred.

Experience

• Minimum 5 years of relevant experience in HR & Administration.
• Must have hands-on experience in a manufacturing plant/factory environment.
• Candidates with strong experience in Factory Administration, Facility Management, Vendor/Contractor Management and Employee Welfare will be preferred.
  
• Key Skills
  
• Factory Administration & Facility Management
• Vendor & Contractor Management
• Employee Welfare
• Security & Housekeeping Management
• HR Operations
• Labour Compliance
• Employee Relations
• Good Communication & Negotiation Skills
• Problem Solving and Decision Making
• MS Office / Excel

Note: Candidates from local and nearby areas will be the first preference and they should be immediate joiners.