HR and Accountant

JOB RESPONSIBILITIES HR & ADMIN EXECUTIVE

1. Recruitment & Manpower Management

• Handle recruitment, screening of resumes, interviews, and employee selection.
• Coordinate with candidates for joining formalities and documentation.
• Maintain manpower requirements for office, workshop, and project sites.
• Coordinate deployment of engineers, technicians, fitters, welders, riggers, and other site personnel.
• Maintain employee records, CVs, qualification certificates, and experience details.

2. Attendance, Leave & Payroll Coordination

• Maintain daily attendance, leave records, overtime, and employee working hours.
• Prepare monthly attendance and salary input sheets.
• Coordinate with the accounts department for salary processing, advances, deductions, and reimbursements.
• Maintain employee-wise salary records and payroll documentation.

3. Employee Documentation & Compliance

• Prepare appointment letters, offer letters, employment agreements, and experience certificates.
• Maintain employee personal files, ID proofs, bank details, and emergency contact information.
• Coordinate PF, ESI, professional tax, and other applicable statutory compliance with the accounts team or consultant.
• Maintain records of employee contracts, renewals, and exit formalities.

4. Office & General Administration

• Manage office stationery, housekeeping, utilities, courier, and other administrative requirements.
• Maintain office records, registers, files, and documentation.
• Coordinate with vendors, service providers, and office maintenance personnel.
• Manage company assets, employee ID cards, access records, and asset handover registers.

5. Project Site & Overseas Manpower Coordination

• Coordinate manpower mobilization for domestic and international projects, including Senegal assignments.
• Collect and verify passports, passport validity, qualifications, experience certificates, and other required documents.
• Coordinate visa documentation, work permits, medical examinations, and vaccinations where legally required.
• Coordinate flight tickets, accommodation, local transportation, and site joining schedules.
• Maintain deployment, rotation, leave, demobilization, and replacement manpower records.
• Coordinate with project managers and clients regarding manpower availability and deployment status.

6. Employee Welfare & Discipline

• Communicate company policies, attendance rules, leave procedures, and workplace discipline.
• Handle employee grievances and coordinate resolutions with management.
• Maintain records of warnings, disciplinary actions, and performance reviews.
• Coordinate employee onboarding, induction, training, and exit interviews.

7. MIS & Management Reporting

• Prepare daily attendance reports and monthly HR reports.
• Submit manpower status, recruitment status, vacancies, joining, resignation, and absenteeism reports.
• Maintain an updated employee database and document-expiry tracker.
• Report HR and administrative issues to management on time.

8. Other Responsibilities

• Coordinate with the accounts, purchase, project, and operations departments.
• Ensure proper filing and timely submission of HR and administrative documents.
• Perform other HR and administrative duties assigned by management.

Reporting To: Management

Required Skills: MS Excel, MS Word, email communication, recruitment, payroll coordination, record keeping, and strong communication skills.

Key Performance Expectations: Timely recruitment, accurate attendance and employee records, on-time HR reporting, proper documentation, and effective manpower coordination.