HR Administrator

We are looking for a proactive and detail-oriented HR Admin to manage day-to-day administrative operations at our HSR Layout office. This role plays a critical part in ensuring smooth office functioning, employee engagement, compliance, and coordination across teams. The ideal candidate should be organized, people-focused, and capable of handling multiple responsibilities in a fast-paced environment.

The core responsibilities for the job include the following:

Attendance and Biometric Management:

• Maintain and monitor employee attendance records.
• Manage the biometric system, onboarding registrations, and troubleshooting.
• Coordinate with the payroll team for attendance inputs.
• Track leave records and ensure policy adherence.

Internal Communication and Workplace Etiquette:

• Drive internal communications related to office updates and policies.
• Ensure professional office etiquette and discipline.
• Act as a point of contact for employee queries related to admin matters.
• Coordinate town halls, announcements, and internal notices.

Facilities and Infrastructure Management:

• Ensure smooth day-to-day office operations.
• Manage housekeeping, security, and maintenance staff.
• Oversee office infrastructure (electricity, internet, seating, repairs).
• Maintain a safe and comfortable working environment.

Vendor and Asset Management:

• Coordinate with office vendors (pantry, housekeeping, IT support, etc. ).
• Track and maintain office assets (laptops, furniture, access cards).
• Handle procurement requests and vendor payments coordination.
• Maintain asset registers and documentation.

Finance and Compliance Support:

• Process vendor invoices and maintain expense records.
• Support in statutory compliance documentation.
• Maintain office licenses, agreements, and renewal trackers.
• Assist with audits when required.

Employee Engagement and Ad-hoc Support:

• Plan and execute engagement activities and celebrations.
• Support HR initiatives, onboarding logistics, and events.
• Provide administrative support for business leaders.
• Handle ad hoc operational requirements as needed.

Requirements:

• Bachelor's degree in HR, business administration, or a related field.
• 1-3 years of experience in HR/Admin/Office Management.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office / Google Workspace.
• Ability to handle confidential information responsibly.
• Prior experience in a startup or fast-paced environment preferred.

Key Competencies:

• Attention to detail.
• Problem-solving mindset.
• Vendor negotiation skills.
• Process-driven approach.
• Ownership and accountability.