HR & Administration Manager

Job Title - HR & Administration Manager

Department - Human Resources & Administration

Reporting To - HR Head

Experience - 4–8 Years

Location - Jammu/Gurugram

Role Summary

Responsible for the smooth functioning of the office while managing HR operations, recruitment coordination and administrative activities. The role supports employee lifecycle management, office infrastructure, stakeholder coordination, documentation and compliance.

Requirements

Key Responsibilities

Recruitment

• Manage and ensure timely closure of all open positions within the defined turnaround time.
  
• Coordinate interviews, candidate communication, hiring-manager coordination and onboarding.
  

HR & Administrative Support

• Manage employee lifecycle activities from onboarding to exit, including documentation, induction, confirmation, probation and exit formalities.
  
• Maintain employee records and HRMS data; coordinate attendance, leave, payroll inputs, reimbursements and related HR documentation.
  
• Handle employee queries and support HR audits, statutory documentation and compliance.
  

Data & Documentation

• Maintain accurate employee and office data, trackers and spreadsheets; prepare basic MIS reports.
  
• Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents.
  

Office Management

• Oversee day-to-day office operations, infrastructure, utilities, equipment, housekeeping, pantry, security and transport.
  
• Manage office supplies, inventory, assets and consumables; coordinate maintenance, repairs, vendors and service schedules.
  
• Coordinate travel, accommodation, visitor management and workplace safety requirements.
  

Employee Engagement & L&D

• Coordinate employee engagement activities, internal communications, celebrations and training logistics.
  
• Support initiatives that promote a positive workplace culture and employee experience.
  

Communication & Coordination

• Welcome visitors and clients, handle calls and coordinate information between departments and stakeholders.
  
• Maintain effective coordination with employees, vendors, service providers and hiring managers.
  

Financial & Administrative Assistance

• Support invoice processing, petty cash management, expense tracking and basic billing-related activities.
  
• Monitor office expenses, administrative budgets and vendor payments in coordination with Finance.
  

Vendor, Facility & Compliance Management

• Manage facility vendors, monitor service quality, coordinate invoices and ensure timely renewal of AMCs and service agreements.
  
• Ensure adherence to company policies and administrative procedures; support ISO, internal audits and statutory compliance.
  

Key Skills

HR Operations • Recruitment Coordination • Office Administration • Employee Lifecycle Management • Payroll Coordination • Attendance & Leave Management • Vendor & Facility Management • HRMS • MIS Reporting • Inventory Management • Employee Engagement • Communication & Stakeholder Management • Invoice & Expense Coordination • Microsoft Excel, Word & PowerPoint

Preferred Competencies

• Strong organizational, multitasking, communication and stakeholder management skills.
  
• High attention to detail, confidentiality, professionalism and process orientation.
  
• Proactive approach to problem-solving and process improvement; ability to work with multiple priorities.
  

Educational Qualification

• Bachelor's Degree in Human Resources, Business Administration, Commerce, or a related discipline; MBA/PGDM in HR preferred.
  

Experience

• 4–8 years of experience in HR Operations, Administration, Employee Relations and HR Business Partnering roles.
  
• Experience working with HRMS platforms and performance management systems.
  
  

Benefits

• Annual Bonus
  
• Provident Fund
  
• Performance bonuses
  
• Employee's State Insurance Corporation
  
• Medical Insurance
  
• Night Allowances
  
• Pick and Drop facilities (Only for Female Staff)
  
• Day outs for Staff
  
• Team Lunches
  
• Maternity/Paternity leaves
  
• Retirement Benefits
  
• National and International tour packages after successful completion of service as per company policies
  
• Paid Time Off
  
• Flexible work schedules and workplace perks like on-site snacks
  
• Flexible working
  
• Salary reviews are subject to annual performance/annual appraisal reviews