HR & Administration Intern

Job Summary

We are looking for a motivated and enthusiastic HR & Administration Intern to join our Human Resources team in Mangalore. This internship is a great opportunity for freshers to gain practical, hands-on experience in recruitment, HR operations, employee documentation, onboarding, attendance, leave management, employee engagement, and office administration.

Responsibilities

• Assist in collecting Job Descriptions and understanding hiring requirements from respective departments.
• Support the HR team in preparing job postings and publishing vacancies on relevant recruitment platforms.
• Learn to source candidates through Naukri, LinkedIn, ATS, employee referrals, and other channels.
• Conduct initial candidate calls and basic HR screening, with guidance from the HR team.
• Maintain candidate details and update recruitment trackers.
• Coordinate interview schedules with candidates and interview panels.
• Follow up with candidates throughout the recruitment process.
• Assist in the pre-boarding and onboarding process for new employees and interns.
• Collect and verify required joining documents.
• Assist in preparing HR documentation.
• Support HR in conducting employee induction and explaining basic HR policies and procedures.
• Maintain and organize employee files and HR records.
• Update employee information in HRMS.
• Assist in monitoring employee attendance and leave records.
• Support preparation of leave and payroll-related reports.
• Assist in organizing employee engagement activities, celebrations, events, and team activities.
• Support the HR team in maintaining event-related records and expenses.
• Provide general administrative support to the HR team as required.
• Assist in the employee exit and offboarding process.
• Support collection and maintenance of exit-related documents.
• Assist in updating employee records during employee separation.
• Support the HR team in maintaining employee and ex-employee records.

Responsibilities - Administration Oversight & Coordination

• Review the daily/weekly admin checklist to check that admin tasks (housekeeping, office supplies, facility upkeep, courier/dispatch, etc.) are being completed as expected, and flag any gaps to the reporting manager.
• Coordinate with the admin staff on day-to-day requirements such as office supplies, stationery, pantry items, and vendor follow-ups.
• Help track completion of admin tasks against the checklist and maintain simple records of what has been done and what is pending.
• Assist in coordinating logistics for meetings, company events, and visitor arrangements (seating, refreshments, materials, etc.).
• Support maintenance of administrative registers and records, such as attendance registers, visitor logs, asset registers, and stationery/inventory logs.
• Coordinate with vendors, service providers, or facility staff for routine maintenance and office upkeep requirements, as needed.
• Assist in ensuring that admin-related company policies and procedures are being followed, and escalate any recurring issues to the reporting manager.
• Support the HR/Admin team with any ad-hoc coordination required to keep office operations running smoothly.

Requirements

• MBA / PGDM in Human Resources. Freshers preferred.
• Graduates with a strong interest in HR and Administration may also apply.
• No prior work experience required.
• Good verbal and written communication skills.
• Working knowledge of HR concepts and processes, and of how office administration is coordinated.
• Interpersonal and coordination skills, gained by working with different teams and external parties.
• Hands-on familiarity with MS Excel / Google Sheets and MS Office for maintaining trackers, checklists, and records.
• Ability to maintain records and handle documentation accurately, with guidance from the team.
• Follow-up and organizational skills, including how to track pending items to closure.
• An eye for detail and consistency useful when checking whether admin tasks have been completed as per checklist.
• An understanding of confidentiality expectations around employee and company information.