HR & Administration Executive

Key Responsibilities

• Manage end-to-end recruitment, including job postings, candidate screening, interview coordination and onboarding.
• Maintain employee records, attendance, leave, employee documentation and HR databases.
• Coordinate monthly payroll processing, salary inputs, statutory deductions and employee benefits with the accounts team.
• Ensure compliance with applicable labour laws, statutory requirements and company HR policies.
• Manage employee induction, training, performance appraisals and employee engagement activities.
• Handle employee queries, grievances, disciplinary matters and workplace coordination.
• Monitor employee attendance, punctuality, leave and adherence to company rules.
• Manage general administration, office facilities, housekeeping, security, transport, canteen and other support services.
• Coordinate office supplies, vendor management, purchase requests and administrative expenses.
• Maintain company assets, insurance records, licences, renewals and administrative documentation.
• Coordinate employee welfare, safety initiatives and internal communication.
• Prepare periodic HR and administration reports for management.

Required Skills

• Knowledge of recruitment, payroll coordination, HR policies and statutory compliance.
• Good communication, interpersonal and problem-solving skills.
• Proficiency in MS Office, Excel and HR systems.
• Strong organisational skills and attention to detail.
• Ability to maintain confidentiality and handle employee matters professionally.
• Good coordination, documentation and vendor management skills.

Key Performance Indicators (KPIs)

• Timely fulfilment of manpower requirements.
• Accuracy and timely completion of HR records and payroll inputs.
• Compliance with statutory requirements and timely renewals.
• Employee attendance, discipline and retention.
• Timely resolution of employee and administrative issues.
• Effective control of administrative costs and services.

Preferred: Experience in a manufacturing or engineering company, with exposure to factory administration, labour compliance, contract labour management and statutory inspections.

Company website: www.preipolar.com