HR Admin

Role :Office Administration Associate

Location: Delhi

Employment Type: Full-time

Department: Administration Department

Industry: HR Tech | AI based Talent Solution

About Cognavi:

Cognavi India Private Limited is a subsidiary of Forum Engineering, one of Japanese leading engineering staffing firms, ~5,000 employees, and 45 years of operations. With KKR as a strategic backer, Cognavi operates an AI-powered platform trusted by 329 universities and 403,000+ students, connecting India's engineering talent with 14,700+ registered companies worldwide.

Role Overview:
We are looking for a proactive and organized HR Executive to manage day-to-day HR operations, employee engagement, recruitment coordination, attendance, documentation, and HR administration. The ideal candidate should have strong communication skills, good knowledge of HR processes, and the ability to handle confidential employee information professionally.

Key Responsibilities:

• Manage office space, facilities, maintenance and branch office requirements.
• Coordinate with vendors and manage AMCs, repairs and maintenance activities.
• Manage housekeeping, hygiene, pantry and office refreshments.
• Manage office supplies, stationery and other administrative requirements.
• Coordinate flight, train, hotel and local transportation arrangements.
• Support company events, meetings and hospitality requirements.
• Maintain fixed asset and IT hardware records and coordinate asset transfers between branches.
• Manage utility bills and other office-related expenses in coordination with Finance.
• Maintain insurance records and support risk and compliance requirements.
• Support Health, Safety & Environment (HSE) activities and workplace safety.
• Coordinate with landlords, facility teams, vendors and other external service providers.
• Maintain administrative records, reports and documentation.
• Identify and resolve day-to-day office and administrative issues promptly.

Requirements:

• Graduate in any discipline.
• 1-4 years of experience in Office Administration, Facilities or Workplace Operations.
• Experience managing multiple offices or branches will be an advantage.
• Good communication and coordination skills
• Strong organisational and time-management skills
• Vendor management and negotiation skills
• Good knowledge of Excel
• Attention to detail and documentation
• Ability to manage multiple tasks independently
• Proactive and problem-solving approach

Technical Competency:

• Office & Facility Management
• Vendor Management
• Travel & Logistics
• Asset & Inventory Management
• Procurement & Bill Management
• Basic MS Excel & Documentation

Behavioral Competency:

• Good Communication
• Planning & Organisation
• Ownership & Accountability
• Problem Solving
• Attention to Detail
• Proactive Approach
• Teamwork & Coordination