HR & Admin

Executive Recruitments & Admin
RAS Luxury Skincare | Mumbai Office
DepartmentRecruitments & AdminLocationMumbaiDesignationExecutiveReporting ToFounders / Leadership
About RAS Luxury Skincare
RAS Luxury Skincare is a premium, science-backed skincare brand rooted in the belief that real ingredients deliver real results. We are a lean, high-performing team where every individual including our founders rolls up their sleeves and gets things done. Our culture is collaborative, ego-free, and deeply invested in excellence at every level.
Role Overview
This is a one-person powerhouse role. The Executive Recruitments & Admin is the backbone of the Mumbai office responsible for keeping the workplace running seamlessly, building a great team, and ensuring every employee has a positive experience from Day 1.
This role requires someone who is equally comfortable writing a recruitment brief, onboarding a new joiner, resolving a laptop issue, and stepping in to make sure a cabin is set up correctly before an important meeting. At RAS, no task is beneath anyone our founders and senior leadership lead by example in this regard, and we expect the same from this role.
A Note on Culture & Mindset
At RAS, we believe that the best leaders are hands-on. Whether it is our founders or a VP, no one considers any task too small if it serves the team or the brand. A few examples of what this looks like in practice:
On office & operations: If the housekeeping staff has missed placing water glasses in a cabin before a meeting, our Executive does not escalate or wait they place the glasses themselves and then address the root cause with the housekeeper afterwards.
On recruitment: If a strong candidate has not heard back in three days and is likely to drop off, our Executive does not wait for a reminder from the hiring manager they pick up the phone, keep the candidate warm, and follow up internally to get a decision. A good candidate lost to slow process is a failure we take personally.
On onboarding: If a new joiner's laptop is not ready on Day 1, our Executive does not shrug and say the IT vendor is delayed they arrange an interim solution, sit with the joiner through their first-day setup, and make sure the person feels genuinely welcomed, not just processed. First impressions of a company are set in the first 48 hours.
On making people feel secure: Employees should never feel like they are in the dark about where they stand. Our Executive proactively checks in especially with newer team members to ensure they feel supported, heard, and clear on expectations. A settled, secure team performs better. That is not soft work; it is strategic.
On performance & feedback: This role is also a trusted channel for the leadership team. If someone on the team is underperforming, struggling, or creating friction, our Executive is expected to have honest, constructive conversations both to support the individual and to keep leadership informed. This requires courage, tact, and complete confidentiality. It is not about managing people out; it is about helping people grow, and being clear when growth is not happening.
This is not an exception; it is an expectation. If you bring ego to this role, this is not the right place for you. If you bring ownership, empathy, and the courage to do hard things well you will thrive here.

Key Responsibilities
1. Recruitment & Talent Acquisition
Own end-to-end recruitment: write JDs, post on relevant platforms, source candidates, screen resumes
Shortlist candidates based on role fitment and coordinate interview schedules with hiring managers
Coordinate and confirm all interview logistics in-person and virtual
Ensure timely follow-up with candidates at every stage; maintain a positive candidate experience
Collect structured interview feedback from the reporting manager within 24 hours of each interview
Maintain a recruitment tracker and provide weekly status updates to leadership
Build a pipeline of passive candidates for recurring roles
2. Onboarding & Induction
Execute a structured, warm, and professional onboarding experience for every new joiner
Prepare offer letters, employment documentation, and Day 1 readiness kits
Coordinate system access, ID cards, workstation setup, and equipment allocation before the joining date
Conduct the induction session covering company history, culture, values, team introductions, and policies
Ensure the new joiner meets all key stakeholders in the first week
Schedule 30-day and 60-day check-ins and capture early feedback from both joiner and reporting manager
3. Employee Welfare, Engagement & Grievance Handling
Be the go-to person for employees with concerns, queries, or requests approachable and discreet
Plan and execute employee engagement activities, celebrations, and milestone events
Maintain a calendar of birthdays, work anniversaries, and team events
Handle grievances with sensitivity and confidentiality; escalate to leadership only when truly necessary
Gather periodic pulse feedback from employees and share actionable insights with leadership
Ensure HR policies are clearly communicated and consistently applied
4. Scheduling & Coordination
Manage interview scheduling, induction calendars, and leadership meeting coordination
Handle logistics for internal events, offsite meetings, and team gatherings
Maintain accurate records: attendance, leave, HR documentation, vendor contracts
Prepare and share regular reports on open positions, headcount, and admin status with leadership
5. Administration & Facility Management
Ensure the Mumbai office is clean, well-stocked, and fully operational at all times
Manage housekeeping staff set daily task schedules, conduct spot checks, and hold them accountable for quality
Be the first line of response for any facility issue: if something is not right, fix it first and investigate second
Manage vendor relationships: office supplies, pantry, maintenance, courier, utilities
Maintain office inventory and raise purchase requests proactively never let the office run out of essentials
Coordinate asset allocation and maintenance (furniture, equipment, appliances)
Ensure meeting rooms and cabins are set up correctly before every meeting water, stationery, AV, cleanliness



What We Are Looking For
24 years of experience in HR administration, office management, or a hybrid ops role
Exposure to end-to-end recruitment not just coordination, but ownership
Comfortable with IT basics: troubleshooting connectivity, managing software access, coordinating vendors
Excellent communication skills professional, warm, and clear in both written and verbal English and Hindi
High ownership mentality you notice what needs to be done and you do it, without being asked twice
Strong organisational skills you can juggle recruitment, admin, and an employee event on the same day
Discretion and emotional intelligence especially for grievance handling and sensitive HR matters
Zero ego. Genuinely zero. This is non-negotiable.
What You Will Get
A front-row seat at a founder-led luxury brand with genuine growth ambitions
Direct exposure to leadership you will work closely with the founders
A culture that respects hard work, rewards ownership, and promotes from within
Competitive compensation for the right candidate
The satisfaction of building something the HR and admin foundation of a growing brand

If you are the kind of person who sees a problem and solves it without waiting to be told, without checking if it is "your job", and without complaint we want to meet you.
This role is for someone who takes pride in a well-run office, a well-onboarded team member, and a well-resolved grievance. Small things matter here. Because at RAS, the details are never small