HR Admin

Job Title: Senior HR Administrator Manufacturing

Experience: 8+ Years
Location: Bangalore

Job Summary

We are seeking a highly organized and detail-oriented Senior HR Administrator with 8+ years of experience in a manufacturing environment. The role is focused on core HR administration, statutory documentation, payroll coordination, employee records management, and travel & administrative coordination for plant employees and management.

This is a pure HR Administrative role with no involvement in recruitment, performance management, or strategic HR functions.

Key Responsibilities

1. Employee Documentation & Records Management

• Maintain and update employee master data (permanent & contract workforce).
  
• Issue appointment letters, confirmation letters, increment letters, ID cards, and exit documentation.
  
• Ensure accurate filing and maintenance of employee personal files (physical & digital).
  
• Maintain confidentiality of all employee records.
  

2. Attendance & Leave Administration

• Manage biometric attendance and shift records.
  
• Monitor leave balances and approvals.
  
• Validate overtime and shift allowances.
  
• Prepare attendance data for payroll processing.
  

3. Payroll Coordination

• Compile monthly payroll inputs (attendance, OT, leave deductions, bonuses).
  
• Coordinate with payroll team/vendor for salary processing.
  
• Maintain payroll documentation and statutory deduction records.
  
• Resolve employee salary-related queries.
  

4. Statutory Compliance Documentation

• Maintain statutory registers and records as per applicable labor laws.
  
• Ensure compliance documentation is audit-ready.
  
• Support labor inspections and maintain compliance trackers.
  
• Monitor statutory documentation for contract labor.
  

5. Travel & Administrative Coordination

• Arrange domestic and international travel bookings (flights, rail, hotels, local transport) for plant employees and management.
  
• Coordinate visa documentation and travel insurance when required.
  
• Manage travel approvals and maintain travel expense records.
  
• Liaise with travel vendors and negotiate corporate rates.
  
• Maintain travel MIS and expense reports.
  

6. HR MIS & Reporting

• Prepare monthly HR reports (headcount, absenteeism, overtime, attrition).
  
• Maintain employee database and compliance trackers.
  
• Support internal and external audits with required HR documentation.
  

7. Exit & Full & Final Settlement Administration

• Process exit formalities and documentation.
  
• Coordinate full & final settlement inputs.
  
• Maintain exit records and statutory closure documentation.
  

Educational Qualification

• Graduate in any discipline.
  
• MBA / PGDM in HR preferred.
  

Experience Required

• Minimum 8+ years of core HR Administration experience.
  
• Mandatory experience in manufacturing / factory environment.
  
• Exposure to large blue-collar workforce management.
  
• Experience in handling corporate travel bookings and coordination.